Automated external contractor tracking with WhosOnLocation
Swiftask syncs your WhosOnLocation data to automate contractor tracking. Ensure site safety and compliance in real-time.
Result:
Gain total visibility over contractor access and reduce operational risks through intelligent automation.
AI Agents
whosonlocation
Connector whosonlocation · Secure OAuth 2.0
Manual contractor management creates hidden risks
Tracking external contractors is often fragmented. Between paper logs, unread emails, and lack of synchronization, the risk of security breaches or non-compliance grows rapidly.
Main negative impacts:
Security access gaps
Poor visibility into who is on-site prevents rapid response during incidents or emergencies.
Heavy administrative workload
Manual handling of authorizations and compliance documents ties up your teams on low-value tasks.
Lack of traceability
The absence of centralized logs makes security audits complex and prone to human error.
Connect Swiftask to WhosOnLocation to turn your presence data into automated workflows. Your AI agents handle tracking, document verification, and compliance alerts without human intervention.
BEFORE / AFTER
What changes with Swiftask
Traditional management
Contractors sign paper logs. Security staff verify documents at reception. Data is manually entered into a spreadsheet at the end of the day. No alerts are generated in case of anomalies.
Swiftask + WhosOnLocation automation
As soon as a contractor checks in via WhosOnLocation, Swiftask instantly verifies compliance, sends safety instructions, and updates dashboards in real-time.
Deploy your automation in 4 phases
1
STEP 1 : API connection
Enable the WhosOnLocation connector in Swiftask to allow secure, real-time data exchange.
2
STEP 2 : Rule definition
Set compliance criteria (e.g., valid safety induction) that the AI agent must verify.
3
STEP 3 : Alert configuration
Define notification channels (Teams, Slack, Email) to alert managers in case of unauthorized access.
4
STEP 4 : Monitoring activation
Launch the AI agent. It now monitors every contractor movement and generates automatic compliance reports.
Advanced features for your contractors
The agent analyzes presence data, induction status, certification expiration dates, and authorized access zones.
- Target connector: The agent performs the right actions in whosonlocation based on event context.
- Automated actions: Automatic document validation, induction reminder sending, access blocking for non-compliance, instant audit reporting.
- Native governance: All actions are centralized in Swiftask for complete traceability during your audits.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-whosonlocation@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
The advantages of Swiftask automation
Enhanced security
Strict and immediate control over access to sensitive areas.
Simplified compliance
Automatic verification of mandatory documents before any access.
Increased productivity
Elimination of data entry and manual verification tasks by your teams.
Improved reactivity
Instant alerts sent to managers in case of anomalies.
Auditing made easy
Complete and tamper-proof history of all movements and actions.
Data security and compliance
Swiftask applies enterprise-grade security standards for your whosonlocation automations.
- Encrypted exchanges: All communications between WhosOnLocation and Swiftask are encrypted.
- Access management: Access restricted to sensitive data based on defined roles.
- Audit trail: Complete logging of contractor access for your compliance needs.
- Privacy protection: Data processing compliant with GDPR standards.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Measurable operational impact
| Metric | Before | After |
|---|---|---|
| Verification time | 5-10 min per contractor | Automatic (instant) |
| Compliance errors | High risk | Near 0% |
| Admin costs | High (human time) | Reduced by 80% |
| Security visibility | Delayed | Real-time |
Take action with whosonlocation
Gain total visibility over contractor access and reduce operational risks through intelligent automation.