Bill your clients accurately with WakaTime and AI
Swiftask syncs your WakaTime logs to generate invoices automatically. Stop wasting time calculating billable hours.
Result:
Eliminate manual entry errors and speed up your payment cycle.
AI Agents
wakatime
Connector wakatime · Secure OAuth 2.0
Manual billing holds back your growth
Compiling hours spent on projects from WakaTime to create invoices is a repetitive, error-prone task. Time spent switching between reports and accounting software is time stolen from your clients.
Main negative impacts:
Frequent calculation errors
Manual data entry significantly increases the risk of errors, impacting your profitability and credibility.
Delayed payments
Administrative lag between project completion and invoice issuance delays your cash flow.
Non-scalable processes
The more clients you have, the more manual billing becomes an operational bottleneck.
Swiftask automates the retrieval of your WakaTime data and generates the corresponding billing lines. You stay in control, the AI handles the precision.
BEFORE / AFTER
What changes with Swiftask
The traditional way
You manually export WakaTime reports, clean them in a spreadsheet, calculate totals per client, then copy this data into your billing software.
The Swiftask approach
Swiftask detects the end of the period or project milestone, extracts WakaTime data, applies your hourly rates, and prepares the invoice automatically.
Set up your billing workflow in 4 steps
1
STEP 1 : Link your WakaTime account
Connect Swiftask to WakaTime via API to allow the agent access to your secure time data.
2
STEP 2 : Define your billing rules
Configure your hourly rates and trigger conditions in the Swiftask interface with no code.
3
STEP 3 : Automate data extraction
The agent periodically analyzes your WakaTime logs to isolate billable time per project or client.
4
STEP 4 : Generate and approve
Review the invoice drafts generated by the agent before final submission to your client.
Key automation features
The Swiftask agent segments data by client, project, and WakaTime tag for granular, accurate billing.
- Target connector: The agent performs the right actions in wakatime based on event context.
- Automated actions: Automatic conversion of hours to amounts, application of tiered rates, billing cycle notifications, and log history.
- Native governance: All actions are tracked to ensure total transparency with your clients.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-wakatime@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Why automate with Swiftask
Surgical precision
Zero entry errors. Every minute tracked in WakaTime is accounted for correctly.
Optimized cash flow
Reduce the time between delivery and billing. Get paid faster through increased reactivity.
Focus on core business
Free your teams from administrative tasks so they can focus on client value.
Total scalability
Manage 10 or 100 clients with the same ease. The system automates the workload.
Client transparency
Provide detailed invoices based on actual, verifiable data.
Security and compliance
Swiftask applies enterprise-grade security standards for your wakatime automations.
- Secure API access: Swiftask uses only necessary access via official WakaTime API tokens.
- Data protection: Your financial data and time logs are encrypted and isolated in your workspace.
- Full control: You approve every invoice before sending. The AI acts as an assistant, not a final decision-maker.
- Audit trail: Each invoice line is linked to its original WakaTime log for total traceability.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your productivity
| Metric | Before | After |
|---|---|---|
| Billing management time | 5h/month per client | 15 min/month of oversight |
| Billing error rate | 5-10% | 0% |
| Average issuance delay | 3-5 days after month-end | Instant |
| Operational cost | High (human time) | Drastically reduced |
Take action with wakatime
Eliminate manual entry errors and speed up your payment cycle.