Stop wasting time on manual document filing. Swiftask detects signatures in Stiply and archives your documents directly into your storage system.
Result:
Ensure archive compliance and free your administrative teams from repetitive filing tasks.
Manual post-signature handling is an operational risk
Once a digital signature is obtained via Stiply, the document lifecycle doesn't end. Downloading, renaming, filing into the right folders, and notifying stakeholders are often done manually. This process is slow, prone to human error, and creates information silos.
Main negative impacts:
Swiftask connects Stiply to your storage infrastructure to automate archiving. As soon as a document is signed, it is automatically retrieved, renamed, and stored with appropriate metadata.
BEFORE / AFTER
What changes with Swiftask
Manual post-signature workflow
Once the contract is signed in Stiply, the user receives an email notification. They must download the PDF, rename it according to a convention, open the file explorer, move it to the right sub-folder, then inform the finance or legal department.
Automated archiving with Swiftask
The signature is instantly detected by Swiftask. The contract is automatically sent to your SharePoint, Google Drive, or secure server, filed by client or project, and confirmation is sent to relevant parties.
Set up your archiving workflow in 4 steps
STEP 1 : Configure Stiply integration
Connect your Stiply account to Swiftask to enable real-time signature event listening.
STEP 2 : Define naming conventions
Use Swiftask variables to automatically rename your files (e.g., Date_Client_ContractName.pdf).
STEP 3 : Select your destination
Choose the final storage location (Cloud, ERP, CRM) and associated access permissions.
STEP 4 : Activate and automate
The Swiftask agent now monitors every Stiply signature and executes archiving in the background.
Key features of intelligent archiving
The agent automatically extracts data from the signed document (signatory name, date, contract type) to enrich storage metadata.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-stiply@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Operational benefits for your business
1. Guaranteed compliance
Every document is archived according to your governance rules, eliminating human error.
2. Massive time savings
Remove manual entry and filing to focus on contract content.
3. Instant access
Retrieve your signed documents in seconds thanks to a standardized file structure.
4. Increased reliability
Reduce filing errors that make documents impossible to find during audits.
5. Effortless scalability
Whether you process 10 or 10,000 contracts per month, Swiftask automation handles the load without extra resources.
Security and data integrity
Swiftask applies enterprise-grade security standards for your stiply automations.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Key automation metrics
| Metric | Before | After |
|---|---|---|
| Processing time per contract | 5-10 minutes | 0 seconds (automated) |
| Filing error rate | 5-10% | 0% |
| Document availability | Variable delay | Instant |
| Administrative management cost | High (man-hours) | Drastically reduced |
Take action with stiply
Ensure archive compliance and free your administrative teams from repetitive filing tasks.