Automatically label your IMAP emails with artificial intelligence
Swiftask connects your AI agents to your mailboxes via IMAP. No more manual sorting: your emails are analyzed and labeled instantly.
Result:
Take back control of your inbox and never miss a critical piece of information again.
AI Agents
imap
Connector imap · Secure OAuth 2.0
Manual email management has become a bottleneck
Incoming email volume is overwhelming your teams. Between newsletters, customer inquiries, and system alerts, identifying high-priority messages is a daily challenge. Manual sorting is error-prone and consumes precious time.
Main negative impacts:
Loss of reactivity
An important email buried in the pile remains unanswered, directly impacting customer satisfaction or project timelines.
Cognitive fatigue
Repetitive reading and manual sorting exhaust your staff, diverting them from higher-value tasks.
Organizational chaos
Without a uniform filing system, communication history is fragmented and difficult for the rest of the team to find.
Swiftask automates the labeling of your emails via IMAP. The AI agent analyzes content, detects intent, and applies the appropriate label, ensuring a smooth, effortless organization.
BEFORE / AFTER
What changes with Swiftask
The traditional way
Every morning, you spend 30 minutes reading, categorizing, and manually moving emails into folders. If you miss one, it’s buried. Your team constantly asks you for updates on specific topics.
The Swiftask + IMAP approach
As soon as an email arrives, the AI agent scans it. It identifies if it's an invoice, a support ticket, or a quote request. It applies the corresponding label and moves it to the dedicated folder. Everything is ready when you start your day.
Deploy your sorting agent in 4 steps
1
STEP 1 : Define labeling logic
Configure your agent in Swiftask by teaching it to recognize email types (e.g., Urgency, Billing, Support).
2
STEP 2 : Secure IMAP connection
Connect your mailbox via IMAP using secure credentials. Swiftask doesn't store your emails; it processes them in transit.
3
STEP 3 : Enable automatic analysis
Turn on real-time monitoring. The agent processes every incoming email according to your defined criteria.
4
STEP 4 : Supervise and adjust
Use the dashboard to monitor agent actions. Fine-tune the AI's understanding for optimal precision.
Your AI agent's processing capabilities
The agent evaluates semantics, sender, subject, and attachments for precise categorization.
- Target connector: The agent performs the right actions in imap based on event context.
- Automated actions: Apply custom labels, move to specific folders, mark as read or urgent, trigger external alerts.
- Native governance: The agent continuously improves by learning from your manual label corrections.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-imap@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Why automate your email sorting
Operational time savings
Automate hours of manual sorting every week.
Consistent accuracy
AI never gets tired and applies your rules with absolute rigor.
Better collaboration
Well-organized emails are accessible and understandable by the whole team.
Reduced risk
Never miss an urgent request thanks to automatic prioritization.
Scalability
Handle thousands of emails per day without changing your workflow.
Security and privacy
Swiftask applies enterprise-grade security standards for your imap automations.
- Encrypted IMAP connection: All communications between your mail server and Swiftask are protected by TLS encryption.
- Data privacy: Swiftask complies with data protection standards (GDPR). Your emails remain your property.
- Total control: You can disable the agent or revoke IMAP access at any time.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Measurable impact on your productivity
| Metric | Before | After |
|---|---|---|
| Daily sorting time | 30-60 minutes | 0 minutes (automated) |
| Missed emails | High | Near zero |
| Response time | Variable | Standardized and fast |
Take action with imap
Take back control of your inbox and never miss a critical piece of information again.