Swiftask connects your AI agents to Everhour to audit and validate your timesheets. Reduce administrative overhead and eliminate entry errors.
Result:
Speed up your billing cycles and ensure the accuracy of your team's time data.
Manual timesheet validation is slowing you down
Weekly review of Everhour timesheets is often a major bottleneck. Checking every entry, spotting omissions, or catching inconsistencies takes hours for project managers every week.
Main negative impacts:
Swiftask deploys a dedicated AI agent that analyzes your Everhour data in real-time. It detects anomalies, checks thresholds, and pre-validates timesheets before your final review.
BEFORE / AFTER
What changes with Swiftask
Manual Everhour management
Every Friday, the manager exports data, manually checks for time gaps, chases team members for missing entries, and validates each entry one by one in Everhour.
AI validation with Swiftask
The AI agent scans Everhour timesheets daily. It automatically flags suspicious entries and pre-validates compliant timesheets, reducing the manager's work to a quick final approval.
Automate your time review in 4 steps
STEP 1 : Configure your audit agent
Define compliance rules in Swiftask: max hours per day, mandatory projects, or alert thresholds.
STEP 2 : Link your Everhour account
Connect Everhour via secure API to allow the agent to read and write time data.
STEP 3 : Define alert triggers
The agent activates automatically whenever a timesheet is submitted or on a defined daily schedule.
STEP 4 : Approve in one click
Review the AI's analysis report and approve timesheets in one click, or fully automate approval for compliant entries.
Swiftask agent analysis capabilities
The agent evaluates temporal consistency, project budget adherence, and entry completeness against schedules in Everhour.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-everhour@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Operational benefits for your firm
1. Faster invoicing
Billing cycles are shortened through timesheet validation available immediately after submission.
2. Data accuracy
AI eliminates human errors and ensures every hour is correctly allocated to the right project.
3. Reduced friction
Automatic reminders to team members prevent omissions without direct manager intervention.
4. Guaranteed compliance
Keep an exhaustive record of all validations and changes made to timesheets.
5. Focus on profitability
Free up management time to analyze project margins instead of manually checking data.
Time data security
Swiftask applies enterprise-grade security standards for your everhour automations.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your productivity
| Metric | Before | After |
|---|---|---|
| Validation time | 4-6 hours per week | Under 30 minutes per week |
| Billing delay | 5 days after closing | Real-time |
| Entry errors | Unknown (financial impact) | Near 0% (detected by AI) |
| Team adoption | Low (missed entries) | High (automatic reminders) |
Take action with everhour
Speed up your billing cycles and ensure the accuracy of your team's time data.