Streamline compliance by connecting your AI agents to Document360
Swiftask turns your Document360 knowledge base into a compliance expert. Your teams get instant access to reliable, documented answers.
Result:
Cut audit preparation time and minimize compliance risks with an AI that knows your business rules.
AI Agents
document360
Connector document360 · Secure OAuth 2.0
Audit management has become a bottleneck
Answering compliance questionnaires, documenting processes, or verifying internal standards takes hours. Teams waste valuable time searching through scattered documents in Document360.
Main negative impacts:
Slow response to audits
Manual information retrieval in the knowledge base delays compliance dossier submissions.
Human error risk
Using outdated versions of internal policies exposes the company to major regulatory risks.
Legal team overload
Experts spend too much time on repetitive questions instead of focusing on complex risk analysis.
Swiftask indexes your Document360 content to build an AI compliance assistant. It extracts relevant information in real time, ensuring every answer is based on the most recent official documentation.
BEFORE / AFTER
What changes with Swiftask
Traditional management
An auditor requests compliance proof. The employee must search Document360, read several articles, copy relevant passages, and format the response. High error risk and slow process.
Swiftask + Document360 approach
The AI agent queries Document360 directly. It generates a precise response, citing reference articles from your knowledge base. The auditor receives a validated answer in seconds.
Deploy your compliance assistant in 4 steps
1
STEP 1 : Connect to Document360
Securely connect Swiftask to your Document360 instance to enable indexing of your articles.
2
STEP 2 : Configure the AI agent
Define your agent's instructions: tone, search scope in the knowledge base, and answer format.
3
STEP 3 : Contextual training
The agent analyzes your compliance documents to understand your internal standards and regulatory requirements.
4
STEP 4 : Deployment and testing
Activate the agent to assist your teams. Monitor performance and response relevance via the Swiftask interface.
Key features of the compliance assistant
The agent analyzes the request context to extract only the relevant clauses and articles from your Document360 base.
- Target connector: The agent performs the right actions in document360 based on event context.
- Automated actions: Advanced semantic search in Document360. Contextual answer generation with links to sources. Multilingual support for international audits. Automatic knowledge update when source articles change.
- Native governance: You keep full control over the sources used by the AI to ensure the accuracy of provided information.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-document360@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Strategic benefits for your company
Documentary accuracy
The AI relies only on your official documents, eliminating hallucination risks.
Operational speed
Drastically reduce response time for audit and security questionnaires.
Standardized responses
Ensure perfect consistency across all your compliance-related communications.
Real-time updates
As soon as an article is updated in Document360, the AI agent integrates it immediately into its answers.
Scalable audits
Handle an increasing volume of requests without expanding your compliance team.
Compliance data security
Swiftask applies enterprise-grade security standards for your document360 automations.
- Data encryption: All communication between Swiftask and Document360 is encrypted.
- Source control: You determine which Document360 folders are accessible by the AI agent.
- Audit logs: Every interaction with the agent is logged for full traceability.
- GDPR compliance: Architecture adhering to the strictest data protection standards.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Performance metrics
| Metric | Before | After |
|---|---|---|
| Search time | 30-60 min per request | Less than 1 minute |
| Answer accuracy | Human error risk | 100% source-based compliance |
| Workload | Constant manual intervention | Full automation |
| Auditor trust | Variable | High (documented answers) |
Take action with document360
Cut audit preparation time and minimize compliance risks with an AI that knows your business rules.