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Master GDPR compliance in CATS with AI

Swiftask automates consent management and candidate data retention within your CATS ATS for total peace of mind.

Result:

Eliminate compliance risks and free your HR teams from administrative data management tasks.

The hidden risks of manual data management

Modern recruitment generates massive amounts of personal data. In CATS, without automation, manual tracking of retention periods and consents becomes a massive operational drain and a major legal risk.

Main negative impacts:

  • Exceeding retention periods: Keeping profiles beyond the legal timeframe exposes the company to heavy fines from data protection authorities.
  • Complex consent management: Manual tracking of consent withdrawal requests or data update requests is prone to human error and lack of traceability.
  • HR administrative burden: Your recruiters waste precious time sorting, deleting, and anonymizing files instead of focusing on talent acquisition.

Swiftask deploys AI agents that continuously scan your CATS database to enforce your retention policies, manage consents, and automatically anonymize obsolete data.

BEFORE / AFTER

What changes with Swiftask

Manual management

Recruiters must manually check every candidate file to see if it exceeds the 24-month limit. Oversights are common, and sensitive data accumulates in CATS unchecked.

Management with Swiftask

As soon as a profile reaches the retention limit, the Swiftask agent triggers a consent renewal request. Without a response, the profile is automatically anonymized in CATS.

Automated compliance in 4 steps

STEP 1 : Secure connection to CATS

Connect your CATS instance to Swiftask via secure API to enable reading and management of candidate data.

STEP 2 : Define retention rules

Configure your company's specific legal retention periods directly within your AI agent's interface.

STEP 3 : Automate actions

The agent identifies profiles to be processed: automatic sending of consent emails or execution of data deletion.

STEP 4 : Audit and reporting

Generate monthly compliance reports proving your cleaning and management actions are being performed correctly.

Key features for GDPR

Intelligent analysis of candidate lifecycle, verification of last contact dates, and active consent status.

  • Target connector: The agent performs the right actions in cats based on event context.
  • Automated actions: Automatic anonymization of inactive profiles, sending of update request emails, permanent data deletion, complete audit logging of actions.
  • Native governance: Swiftask does not store your candidate data; it acts as a secure orchestrator on your CATS instance.

Each action is contextualized and executed automatically at the right time.

Each Swiftask agent uses a dedicated identity (e.g. agent-cats@swiftask.ai ). You keep full visibility on every action and every sent message.

Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.

Why choose Swiftask for CATS

1. Reduced legal risk

Stay compliant with strict and automated enforcement of your retention policies.

2. HR productivity gain

Automate your database cleanup so recruiters work with clean, up-to-date data.

3. Full traceability

Keep proof of every deletion or consent action for your internal audits.

4. Operational flexibility

Adjust your compliance policies in a few clicks without any technical team involvement.

5. Candidate trust

Show candidates you respect their privacy with transparent data management.

Enterprise-grade security

Swiftask applies enterprise-grade security standards for your cats automations.

  • Data encryption: All communications between Swiftask and CATS are encrypted according to banking standards.
  • Restricted access: The AI agent only has the permissions necessary for compliance management, with no access to payroll data.
  • SOC2 compliance: Swiftask operates under rigorous security standards to ensure the integrity of your business processes.
  • Data Residency: You maintain control over where your data resides while automating its lifecycle.

To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.

RESULTS

Impact on your data management

MetricBeforeAfter
Obsolete data managementManual annual audit (slow)Continuous automated cleanup
Compliance riskHigh (human error)Near zero (strict process)
HR time dedicatedSeveral days per quarter0 minutes (fully automated)
Data reliabilityPolluted database100% compliant database

Take action with cats

Eliminate compliance risks and free your HR teams from administrative data management tasks.

Automate your CATS recruitment reporting

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