Master GDPR compliance in CATS with AI
Swiftask automates consent management and candidate data retention within your CATS ATS for total peace of mind.
Result:
Eliminate compliance risks and free your HR teams from administrative data management tasks.
AI Agents
cats
Connector cats · Secure OAuth 2.0
The hidden risks of manual data management
Modern recruitment generates massive amounts of personal data. In CATS, without automation, manual tracking of retention periods and consents becomes a massive operational drain and a major legal risk.
Main negative impacts:
Exceeding retention periods
Keeping profiles beyond the legal timeframe exposes the company to heavy fines from data protection authorities.
Complex consent management
Manual tracking of consent withdrawal requests or data update requests is prone to human error and lack of traceability.
HR administrative burden
Your recruiters waste precious time sorting, deleting, and anonymizing files instead of focusing on talent acquisition.
Swiftask deploys AI agents that continuously scan your CATS database to enforce your retention policies, manage consents, and automatically anonymize obsolete data.
BEFORE / AFTER
What changes with Swiftask
Manual management
Recruiters must manually check every candidate file to see if it exceeds the 24-month limit. Oversights are common, and sensitive data accumulates in CATS unchecked.
Management with Swiftask
As soon as a profile reaches the retention limit, the Swiftask agent triggers a consent renewal request. Without a response, the profile is automatically anonymized in CATS.
Automated compliance in 4 steps
1
STEP 1 : Secure connection to CATS
Connect your CATS instance to Swiftask via secure API to enable reading and management of candidate data.
2
STEP 2 : Define retention rules
Configure your company's specific legal retention periods directly within your AI agent's interface.
3
STEP 3 : Automate actions
The agent identifies profiles to be processed: automatic sending of consent emails or execution of data deletion.
4
STEP 4 : Audit and reporting
Generate monthly compliance reports proving your cleaning and management actions are being performed correctly.
Key features for GDPR
Intelligent analysis of candidate lifecycle, verification of last contact dates, and active consent status.
- Target connector: The agent performs the right actions in cats based on event context.
- Automated actions: Automatic anonymization of inactive profiles, sending of update request emails, permanent data deletion, complete audit logging of actions.
- Native governance: Swiftask does not store your candidate data; it acts as a secure orchestrator on your CATS instance.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-cats@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Why choose Swiftask for CATS
Reduced legal risk
Stay compliant with strict and automated enforcement of your retention policies.
HR productivity gain
Automate your database cleanup so recruiters work with clean, up-to-date data.
Full traceability
Keep proof of every deletion or consent action for your internal audits.
Operational flexibility
Adjust your compliance policies in a few clicks without any technical team involvement.
Candidate trust
Show candidates you respect their privacy with transparent data management.
Enterprise-grade security
Swiftask applies enterprise-grade security standards for your cats automations.
- Data encryption: All communications between Swiftask and CATS are encrypted according to banking standards.
- Restricted access: The AI agent only has the permissions necessary for compliance management, with no access to payroll data.
- SOC2 compliance: Swiftask operates under rigorous security standards to ensure the integrity of your business processes.
- Data Residency: You maintain control over where your data resides while automating its lifecycle.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your data management
| Metric | Before | After |
|---|---|---|
| Obsolete data management | Manual annual audit (slow) | Continuous automated cleanup |
| Compliance risk | High (human error) | Near zero (strict process) |
| HR time dedicated | Several days per quarter | 0 minutes (fully automated) |
| Data reliability | Polluted database | 100% compliant database |
Take action with cats
Eliminate compliance risks and free your HR teams from administrative data management tasks.