Automate data extraction for your orders
Swiftask instantly extracts key information from your purchase orders and invoices. Stop manual entry, start working smarter.
Result:
Eliminate entry errors and cut processing time by up to 90% for incoming orders.
AI Agents
automatic data extraction
Connector automatic data extraction · Secure OAuth 2.0
Manual data entry is holding back your growth
Processing incoming orders is often a major bottleneck. Email intake, disparate formats, and manual ERP entry turn every order into a source of potential errors and delays.
Main negative impacts:
High risk of entry errors
Repetitive manual entry inevitably leads to typos, quantity mistakes, or incorrect product references.
Excessive processing times
Time spent copying and pasting data delays production and harms customer satisfaction.
Hidden operational costs
Using valuable staff for low-value administrative tasks directly impacts your bottom line.
Swiftask deploys AI agents capable of automatically and accurately extracting data from your order documents, structuring them for your existing information system.
BEFORE / AFTER
What changes with Swiftask
Without Swiftask
An order arrives via email. An admin agent must open the PDF, read the information, open the ERP, manually type every line, and validate. It's slow, tedious, and error-prone.
With Swiftask
The document is received. The Swiftask AI agent instantly extracts the data (customer, products, quantities, prices). Information is verified and automatically injected into your management software.
4 steps to automate your orders
1
STEP 1 : Define your requirements
Identify the mandatory fields to extract from your purchase orders (number, date, SKU, quantity).
2
STEP 2 : Configure the connector
Set up the Swiftask agent to scan your sources (email, cloud storage) and recognize your document templates.
3
STEP 3 : Set validation rules
Establish validation rules to ensure extracted data meets your business expectations.
4
STEP 4 : Integration and execution
The agent handles every new order in real-time and transmits data to your target tools.
Advanced extraction capabilities
The AI analyzes document structure, identifies named entities, and understands context for maximum accuracy, even on non-standard formats.
- Target connector: The agent performs the right actions in automatic data extraction based on event context.
- Automated actions: Multi-layer OCR extraction, recognition of complex tabular structures, data validation through cross-referencing, automatic format conversion, native API injection.
- Native governance: Swiftask learns from every validation to continuously improve extraction accuracy.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-automatic-data-extraction@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Strategic benefits for your business
Near-perfect accuracy
Drastically reduce entry errors through rigorous AI analysis.
Instant processing
Orders are processed upon receipt, 24/7, with no human wait time.
Operational scalability
Handle growing order volumes without increasing administrative headcount.
Focus on high-value work
Free your team for more meaningful, high-impact missions.
Seamless integration
Connect your extracted data directly to your ERP or CRM using our native connectors.
Data security and privacy
Swiftask applies enterprise-grade security standards for your automatic data extraction automations.
- End-to-end encryption: Your documents and extracted data are protected by robust encryption standards.
- GDPR compliance: Data processing in strict compliance with European regulations.
- Environment isolation: Each client benefits from an isolated processing space ensuring total privacy.
- Full auditability: Track every operation and modification with our detailed audit logs.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Measurable impact on your operations
| Metric | Before | After |
|---|---|---|
| Entry accuracy | 85-90% (manual) | 99%+ (AI) |
| Processing time per order | 10-20 minutes | Under one minute |
| Processing cost | High | Reduced by 70% |
| Volume capacity | Human-limited | Unlimited (automated) |
Take action with automatic data extraction
Eliminate entry errors and cut processing time by up to 90% for incoming orders.