Streamline HR onboarding with automated data extraction
Swiftask turns your onboarding documents into structured data. No more manual entry, no more errors, just a fast and seamless integration process.
Result:
Cut the time spent on HR administrative tasks by 90%.
AI Agents
automatic data extraction
Connector automatic data extraction · Secure OAuth 2.0
Manual entry: the bottleneck of your HR onboarding
Every new hire generates a mountain of documents: contracts, IDs, proof of address. Manually typing this information into your HRIS is a source of errors, fatigue, and unnecessary delays for your HR teams.
Main negative impacts:
High risk of entry errors
A simple typo in a social security number or address can lead to major administrative complications.
Operational time loss
Your HR experts spend hours copying and pasting data instead of focusing on welcoming new talent.
Slow onboarding
The time it takes to process files manually delays tool access and compliance, impacting the new hire's effectiveness.
Swiftask uses AI to automatically extract relevant data from any onboarding document, verifies it, and injects it directly into your systems.
BEFORE / AFTER
What changes with Swiftask
The traditional process
The candidate sends documents via email. An HR manager opens them one by one, reads the information, and manually types it into the HRIS. Each document requires cross-verification. If data is missing, the process stalls.
The Swiftask workflow
Documents are uploaded to Swiftask. The AI instantly extracts key information (name, DOB, ID number, IBAN). The system validates compliance and updates your HRIS in real-time, with zero human intervention.
Deploy your HR automation in 4 steps
1
STEP 1 : Define required fields
Select the data to extract from your documents (e.g., name, address, contract number).
2
STEP 2 : Connect your document sources
Enable extraction on shared folders, emails, or recruitment platforms used by your team.
3
STEP 3 : Configure export to your HRIS
Swiftask sends extracted data to your HRIS via API or webhook for immediate updates.
4
STEP 4 : Validation and oversight
Monitor extractions via the Swiftask dashboard and validate files with a single click.
Intelligent processing capabilities
The AI analyzes document type, data structure, and the consistency of extracted information against HR standards.
- Target connector: The agent performs the right actions in automatic data extraction based on event context.
- Automated actions: Advanced OCR extraction, automatic document classification, data validity checks, format conversion, bidirectional API integration.
- Native governance: Swiftask guarantees total privacy of sensitive data throughout the extraction process.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-automatic-data-extraction@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Benefits for your HR department
Maximum precision
Eliminate the risk of human error in contract data entry.
Increased productivity
Free your HR teams from repetitive administrative tasks.
Improved employee experience
A fast and frictionless integration strengthens your employer brand.
Enhanced compliance
Ensure every document is processed and stored according to current security standards.
Operational agility
Adapt your extraction models in minutes when forms change.
Security and privacy
Swiftask applies enterprise-grade security standards for your automatic data extraction automations.
- Secure processing: Your documents are processed in encrypted environments meeting ISO standards.
- Data governance: You keep full control over who accesses extracted data via fine-grained permissions.
- GDPR compliance: Swiftask ensures compliant management of personal data contained in your HR documents.
- Full audit trail: Every extraction is logged, allowing for simple verification during internal audits.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your performance metrics
| Metric | Before | After |
|---|---|---|
| Processing time per file | 20 to 40 minutes | Under 2 minutes |
| Entry error rate | 5% to 10% | Less than 0.1% |
| Data availability delay | Several days | Instant |
| Onboarding capacity | Limited by HR staff | Scalable without hiring |
Take action with automatic data extraction
Cut the time spent on HR administrative tasks by 90%.