Tarification

Automatically extract data from ONLYOFFICE DocSpace with AI

Swiftask connects your AI agents to ONLYOFFICE DocSpace. Identify, parse, and structure your critical information instantly from your documents.

Resultat:

Eliminate manual data entry and ensure the precision of your databases.

Manual document data entry is slowing down your growth

Your documents are stored in ONLYOFFICE DocSpace, but the data they contain remains trapped. Your teams waste hours reading, extracting, and manually copying information to your management tools.

Les principaux impacts négatifs :

High risk of human error: Manual transcription is prone to typos and oversights, compromising the reliability of your business metrics.
Operational time loss: Your skilled employees spend their time on low-value administrative tasks instead of strategic analysis.
Non-actionable data: Information scattered across PDF or DOCX files cannot be easily analyzed or integrated into your dashboards.

Swiftask automates data extraction from ONLYOFFICE DocSpace. Your AI agents read your documents, identify key fields, and structure them automatically.

AVANT / APRÈS

Ce qui change avec Swiftask

Without Swiftask

An employee downloads a report from DocSpace, reads it, identifies key figures, then manually enters them into a CRM. A slow, repetitive, and error-prone process.

With Swiftask + ONLYOFFICE DocSpace

As soon as a new document is added to a DocSpace folder, Swiftask triggers the AI agent. It extracts the data, formats it into JSON or CSV, and sends it where you need it.

Automate extraction in 4 simple steps

ÉTAPE 1 : Define fields to extract

Configure your Swiftask agent by specifying the information to capture (e.g., invoice number, date, amount, client name).

ÉTAPE 2 : Connect your DocSpace

Authorize Swiftask to securely access the folders containing the documents to be processed.

ÉTAPE 3 : Create the trigger rule

Define when extraction should start: on every new file, or according to a precise schedule.

ÉTAPE 4 : Validate and export

Review the extracted data in the dashboard and automate its transfer to your third-party applications.

Intelligent document analysis capabilities

The AI agent analyzes the semantic structure of the document to locate information, regardless of format or layout.

Connecteur cible : L'agent exécute les bonnes actions dans onlyoffice docspace selon le contexte de l'événement.
Actions automatisées : Optical Character Recognition (OCR), tabular data extraction, automatic classification by type, normalization of date/currency formats.
Gouvernance native : Swiftask ensures every extraction is logged with a full history for total traceability.

Chaque action est contextualisée et exécutée automatiquement au bon moment.

Chaque agent Swiftask utilise une identité dédiée (ex. agent-onlyoffice-docspace@swiftask.ai ). Vous gardez une visibilité complète sur chaque action et chaque message envoyé.

À retenir : L'agent automatise les décisions répétitives et laisse à vos équipes les actions à forte valeur.

Competitive advantages of automation

1. Increased precision

AI eliminates manual entry errors for consistently accurate data.

2. Massive productivity gains

Reduce document processing time by 90%.

3. Seamless integration

Transfer data directly to your business tools without intermediaries.

4. Unlimited scalability

Process hundreds of documents simultaneously with no extra effort.

5. Enhanced compliance

Keep an auditable trail of every extracted data point and its source.

Data security and privacy

Swiftask applique des standards de sécurité enterprise pour vos automatisations onlyoffice docspace.

Limited and secure access: Swiftask only accesses necessary folders via revocable access tokens.
Data encryption: All extracted data is encrypted in transit and at rest.
GDPR compliance: Processing meets the strictest data protection standards.
Environment isolation: Each Swiftask workspace is isolated to ensure data integrity.

Pour aller plus loin sur la conformité, consultez la page gouvernance Swiftask et ses détails d'architecture de sécurité.

RÉSULTATS

Impact on your operational efficiency

Métrique	Avant	Après
Processing time	Hours per day	Minutes
Error rate	5-10% (human)	< 0.1% (AI)
Cost per document	High (labor)	Negligible
Availability	Business hours	24/7

Passez à l'action avec onlyoffice docspace

Eliminate manual data entry and ensure the precision of your databases.

Ne perdez plus jamais le fil de vos documents ONLYOFFICE DocSpace

Cas d'usage suivant.