Automatically extract data from ONLYOFFICE DocSpace with AI
Swiftask connects your AI agents to ONLYOFFICE DocSpace. Identify, parse, and structure your critical information instantly from your documents.
Result:
Eliminate manual data entry and ensure the precision of your databases.
AI Agents
onlyoffice docspace
Connector onlyoffice docspace · Secure OAuth 2.0
Manual document data entry is slowing down your growth
Your documents are stored in ONLYOFFICE DocSpace, but the data they contain remains trapped. Your teams waste hours reading, extracting, and manually copying information to your management tools.
Main negative impacts:
High risk of human error
Manual transcription is prone to typos and oversights, compromising the reliability of your business metrics.
Operational time loss
Your skilled employees spend their time on low-value administrative tasks instead of strategic analysis.
Non-actionable data
Information scattered across PDF or DOCX files cannot be easily analyzed or integrated into your dashboards.
Swiftask automates data extraction from ONLYOFFICE DocSpace. Your AI agents read your documents, identify key fields, and structure them automatically.
BEFORE / AFTER
What changes with Swiftask
Without Swiftask
An employee downloads a report from DocSpace, reads it, identifies key figures, then manually enters them into a CRM. A slow, repetitive, and error-prone process.
With Swiftask + ONLYOFFICE DocSpace
As soon as a new document is added to a DocSpace folder, Swiftask triggers the AI agent. It extracts the data, formats it into JSON or CSV, and sends it where you need it.
Automate extraction in 4 simple steps
1
STEP 1 : Define fields to extract
Configure your Swiftask agent by specifying the information to capture (e.g., invoice number, date, amount, client name).
2
STEP 2 : Connect your DocSpace
Authorize Swiftask to securely access the folders containing the documents to be processed.
3
STEP 3 : Create the trigger rule
Define when extraction should start: on every new file, or according to a precise schedule.
4
STEP 4 : Validate and export
Review the extracted data in the dashboard and automate its transfer to your third-party applications.
Intelligent document analysis capabilities
The AI agent analyzes the semantic structure of the document to locate information, regardless of format or layout.
- Target connector: The agent performs the right actions in onlyoffice docspace based on event context.
- Automated actions: Optical Character Recognition (OCR), tabular data extraction, automatic classification by type, normalization of date/currency formats.
- Native governance: Swiftask ensures every extraction is logged with a full history for total traceability.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-onlyoffice-docspace@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Competitive advantages of automation
Increased precision
AI eliminates manual entry errors for consistently accurate data.
Massive productivity gains
Reduce document processing time by 90%.
Seamless integration
Transfer data directly to your business tools without intermediaries.
Unlimited scalability
Process hundreds of documents simultaneously with no extra effort.
Enhanced compliance
Keep an auditable trail of every extracted data point and its source.
Data security and privacy
Swiftask applies enterprise-grade security standards for your onlyoffice docspace automations.
- Limited and secure access: Swiftask only accesses necessary folders via revocable access tokens.
- Data encryption: All extracted data is encrypted in transit and at rest.
- GDPR compliance: Processing meets the strictest data protection standards.
- Environment isolation: Each Swiftask workspace is isolated to ensure data integrity.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your operational efficiency
| Metric | Before | After |
|---|---|---|
| Processing time | Hours per day | Minutes |
| Error rate | 5-10% (human) | < 0.1% (AI) |
| Cost per document | High (labor) | Negligible |
| Availability | Business hours | 24/7 |
Take action with onlyoffice docspace
Eliminate manual data entry and ensure the precision of your databases.