Automated access verification with Swiftask and WhosOnLocation
Swiftask syncs your security data with WhosOnLocation. Instantly automate entry validation for visitors and employees.
Result:
Enhance physical security while eliminating reception bottlenecks.
AI Agents
whosonlocation
Connector whosonlocation · Secure OAuth 2.0
Manual access verification slows down your operations
Manual access control is prone to human error and administrative delays. When security staff or receptionists must validate every entry, security risks increase and the visitor experience suffers.
Main negative impacts:
Increased security risks
Human verification can lead to data entry errors or missed critical security protocols.
Excessive waiting times
Manual data entry slows down the flow of people, creating unnecessary and frustrating queues.
Lack of centralized data
The lack of automation prevents a real-time overview of everyone currently on-site.
Swiftask connects your management systems to WhosOnLocation. The AI agent automatically verifies access permissions as soon as a visitor or employee arrives, ensuring compliance and speed.
BEFORE / AFTER
What changes with Swiftask
Traditional approach
A visitor arrives. The reception staff searches for their name in a paper list or complex software, verifies identity, and validates access rights. If the system is outdated, the process stalls, causing long waits.
Automation with Swiftask
Upon visitor arrival, the AI agent queries WhosOnLocation in real time. Verification is instant. If access is valid, the badge is generated automatically. Staff only intervenes in case of anomalies.
Secure your entries in 4 simple steps
1
STEP 1 : Define your security protocols
Configure your verification rules in Swiftask (e.g., badge required, specific accreditation, access time).
2
STEP 2 : Connect WhosOnLocation
Use our native connector to link Swiftask to your WhosOnLocation account via secure API.
3
STEP 3 : Activate the automation trigger
The AI agent triggers automatically with every new entry recorded in your management system.
4
STEP 4 : Monitor access in real time
Consult the Swiftask dashboard to track validations, alerts, and access reports.
Advanced features for your security
The AI agent analyzes the profile, authorization level, and access history for each individual, cross-referencing this data with your internal rules.
- Target connector: The agent performs the right actions in whosonlocation based on event context.
- Automated actions: Automatic visitor access validation. Immediate notification to hosts upon arrival. Dynamic status updates in WhosOnLocation. Generation of periodic security reports.
- Native governance: All verifications are logged in an immutable audit trail for your security compliance needs.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-whosonlocation@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
The benefits of automation
Enhanced security
Zero human error in the access rights verification process.
Seamless visitor experience
Drastic reduction in waiting time at reception through instant validation.
Simplified compliance
Complete traceability of every movement, essential for ISO and internal security standards.
Operational flexibility
Update access rules in a few clicks without complex technical intervention.
Cost reduction
Optimization of security and reception staff time.
A secure architecture
Swiftask applies enterprise-grade security standards for your whosonlocation automations.
- Data encryption: All communication between Swiftask and WhosOnLocation is encrypted.
- Access control: Restricted access to authorized users only via SSO.
- Full audit trail: Detailed history of every verified access and agent action.
- GDPR compliance: Strict adherence to visitor data privacy.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Measurable impact on your site
| Metric | Before | After |
|---|---|---|
| Verification time | 3-5 minutes | Under 5 seconds |
| Data entry errors | Frequent | Negligible (0%) |
| Security availability | Office hours | 24/7 |
| Reception productivity | Saturated | Freed for client services |
Take action with whosonlocation
Enhance physical security while eliminating reception bottlenecks.