Swiftask pulls your time tracking data from Everhour and generates actionable weekly reports for your team and managers.
Result:
Save hours every week. Eliminate manual timesheet compilation.
Manual Everhour reporting is a time sink
Every week, managers waste valuable time extracting data from Everhour, formatting it into Excel sheets or emails, and distributing it. This repetitive process is prone to errors and slows down real-time performance analysis.
Main negative impacts:
Swiftask fully automates the creation and delivery of your Everhour reports. Your AI agent fetches the data, synthesizes it based on your criteria, and distributes it automatically via email or messaging.
BEFORE / AFTER
What changes with Swiftask
Manual workflow
On Friday, you log into Everhour, export a CSV file, clean it in Excel, create charts, write a summary, and send it by email. If you forget, the tracking is interrupted.
Swiftask workflow
Your AI agent is scheduled to extract data every Friday at 5 PM. It generates a clean report, formats it, and automatically sends it to the right people. You do nothing.
Setting up your automated reports
STEP 1 : Connect Everhour to Swiftask
Link your Everhour account to Swiftask via a secure integration to allow access to time tracking data.
STEP 2 : Define report rules
Choose the projects, team members, and periods to include. Set the KPIs you want to track.
STEP 3 : Configure frequency and distribution
Determine when the report should be generated (e.g., every Friday) and who should receive it (email, Slack, Teams).
STEP 4 : Activate automation
The AI agent takes over. It generates and sends reports without any human intervention.
AI reporting capabilities
The agent analyzes gaps between estimated and actual time, project breakdown, and team member velocity.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-everhour@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Operational benefits
1. Productivity gains
Free up several hours per week for your management teams.
2. Data accuracy
Eliminate human errors related to handling CSV files.
3. Increased reactivity
Receive weekly insights to adjust your resources quickly.
4. Standardization
Ensure perfect uniformity of your reporting, week after week.
5. Total transparency
All stakeholders receive the same information at the same time.
Data security
Swiftask applies enterprise-grade security standards for your everhour automations.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your performance
| Metric | Before | After |
|---|---|---|
| Preparation time | 2-4 hours / week | 0 minutes |
| Reporting errors | Frequent | None |
| Delivery delay | Variable | Immediate |
Take action with everhour
Save hours every week. Eliminate manual timesheet compilation.