Archive your ProxiedMail emails into structured AI data
Swiftask processes your ProxiedMail streams to automatically extract, categorize, and archive your emails. Never lose critical information again.
Result:
Boost compliance and instantly retrieve any document or exchange without tedious manual searches.
AI Agents
proxiedmail
Connector proxiedmail · Secure OAuth 2.0
Manual email archiving is a business risk
Most companies store emails in flat, unstructured folders. This makes information hard to leverage, slows down audits, and increases the risk of losing vital data.
Main negative impacts:
Inefficient information retrieval
Finding a specific contract or invoice in an unstructured inbox takes hours for your teams.
Compliance gaps
Lack of structure makes it difficult to enforce retention and deletion policies, exposing the firm to legal risks.
Knowledge silos
Data remains trapped in personal or shared inboxes, isolated from the rest of the information system.
With Swiftask and ProxiedMail, every incoming email is analyzed, structured, and automatically archived to your knowledge base or preferred business tool.
BEFORE / AFTER
What changes with Swiftask
The chaos of classic inboxes
An employee receives dozens of important emails. They let them pile up or attempt manual filing. When needed urgently, the information is lost or outdated.
Intelligent archiving via Swiftask
ProxiedMail forwards the email to the Swiftask agent. The AI extracts metadata, categorizes the content, and archives it in a structured format, ready for querying.
Setting up your AI archiving in 4 steps
1
STEP 1 : Configure your ProxiedMail stream
Forward your target emails to your dedicated ProxiedMail address to centralize incoming flows.
2
STEP 2 : Define extraction rules
Configure the Swiftask AI agent to identify key entities: sender, date, document type, amount, etc.
3
STEP 3 : Connect your storage
Link Swiftask to your database, CRM, or document management system for automatic filing.
4
STEP 4 : Automate the lifecycle
Activate the process: every new email is now processed, structured, and archived without human intervention.
Analysis and structuring capabilities
The AI analyzes the email's semantics to determine its priority, business context, and necessary associated actions.
- Target connector: The agent performs the right actions in proxiedmail based on event context.
- Automated actions: Automatic data extraction. Conversion of emails to structured JSON. Pushing to third-party APIs. Intelligent tagging. Secure archiving with timestamps.
- Native governance: You keep full control over structuring rules via the Swiftask no-code interface.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-proxiedmail@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Why choose automated archiving
Full accessibility
All your communications are indexed and searchable via intelligent search.
Enhanced compliance
Easily apply data retention policies thanks to a clear structure.
Productivity gains
No more manual sorting. Your teams focus on analysis rather than filing.
Error reduction
AI eliminates human filing errors and ensures perfect archive consistency.
Business scalability
Whether you receive 10 or 10,000 emails, your archiving system remains high-performing.
A secure infrastructure
Swiftask applies enterprise-grade security standards for your proxiedmail automations.
- Data encryption: All emails processed via ProxiedMail and Swiftask are encrypted at rest and in transit.
- Granular access control: Determine exactly who accesses structured archives via your internal permissions.
- Standard compliance: Our platform meets B2B security requirements to ensure your document integrity.
- Data sovereignty: You remain the owner of your data and the structure of your archives.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your operations
| Metric | Before | After |
|---|---|---|
| Search time | Several minutes/hours | A few seconds |
| Filing error rate | 15-20% (human) | Less than 1% (AI) |
| Storage cost | High (unoptimized) | Optimized and structured |
| Audit time | Days of prep | Immediate export |
Take action with proxiedmail
Boost compliance and instantly retrieve any document or exchange without tedious manual searches.