Pricing

Archive your ProxiedMail emails into structured AI data

Swiftask processes your ProxiedMail streams to automatically extract, categorize, and archive your emails. Never lose critical information again.

Result:

Boost compliance and instantly retrieve any document or exchange without tedious manual searches.

Manual email archiving is a business risk

Most companies store emails in flat, unstructured folders. This makes information hard to leverage, slows down audits, and increases the risk of losing vital data.

Main negative impacts:

Inefficient information retrieval: Finding a specific contract or invoice in an unstructured inbox takes hours for your teams.
Compliance gaps: Lack of structure makes it difficult to enforce retention and deletion policies, exposing the firm to legal risks.
Knowledge silos: Data remains trapped in personal or shared inboxes, isolated from the rest of the information system.

With Swiftask and ProxiedMail, every incoming email is analyzed, structured, and automatically archived to your knowledge base or preferred business tool.

BEFORE / AFTER

What changes with Swiftask

The chaos of classic inboxes

An employee receives dozens of important emails. They let them pile up or attempt manual filing. When needed urgently, the information is lost or outdated.

Intelligent archiving via Swiftask

ProxiedMail forwards the email to the Swiftask agent. The AI extracts metadata, categorizes the content, and archives it in a structured format, ready for querying.

Setting up your AI archiving in 4 steps

STEP 1 : Configure your ProxiedMail stream

Forward your target emails to your dedicated ProxiedMail address to centralize incoming flows.

STEP 2 : Define extraction rules

Configure the Swiftask AI agent to identify key entities: sender, date, document type, amount, etc.

STEP 3 : Connect your storage

Link Swiftask to your database, CRM, or document management system for automatic filing.

STEP 4 : Automate the lifecycle

Activate the process: every new email is now processed, structured, and archived without human intervention.

Analysis and structuring capabilities

The AI analyzes the email's semantics to determine its priority, business context, and necessary associated actions.

Target connector: The agent performs the right actions in proxiedmail based on event context.
Automated actions: Automatic data extraction. Conversion of emails to structured JSON. Pushing to third-party APIs. Intelligent tagging. Secure archiving with timestamps.
Native governance: You keep full control over structuring rules via the Swiftask no-code interface.

Each action is contextualized and executed automatically at the right time.

Each Swiftask agent uses a dedicated identity (e.g. agent-proxiedmail@swiftask.ai ). You keep full visibility on every action and every sent message.

Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.

Why choose automated archiving

1. Full accessibility

All your communications are indexed and searchable via intelligent search.

2. Enhanced compliance

Easily apply data retention policies thanks to a clear structure.

3. Productivity gains

No more manual sorting. Your teams focus on analysis rather than filing.

4. Error reduction

AI eliminates human filing errors and ensures perfect archive consistency.

5. Business scalability

Whether you receive 10 or 10,000 emails, your archiving system remains high-performing.

A secure infrastructure

Swiftask applies enterprise-grade security standards for your proxiedmail automations.

Data encryption: All emails processed via ProxiedMail and Swiftask are encrypted at rest and in transit.
Granular access control: Determine exactly who accesses structured archives via your internal permissions.
Standard compliance: Our platform meets B2B security requirements to ensure your document integrity.
Data sovereignty: You remain the owner of your data and the structure of your archives.

To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.

RESULTS

Impact on your operations

Metric	Before	After
Search time	Several minutes/hours	A few seconds
Filing error rate	15-20% (human)	Less than 1% (AI)
Storage cost	High (unoptimized)	Optimized and structured
Audit time	Days of prep	Immediate export

Take action with proxiedmail

Boost compliance and instantly retrieve any document or exchange without tedious manual searches.