Sort your incoming emails automatically with artificial intelligence
Swiftask integrates with ProxiedMail to analyze and classify your emails as they arrive. Stop wasting time on inbox management.
Result:
Save hours every week by automating the management of your incoming email flows.
AI Agents
proxiedmail
Connector proxiedmail · Secure OAuth 2.0
Inbox clutter paralyzes your teams
Incoming email volume is constantly rising. Between customer requests, system alerts, and internal communications, your staff spends precious time manually sorting messages, risking missing critical information.
Main negative impacts:
Loss of customer reactivity
Urgent emails get lost in a mass of unsorted messages, directly impacting your customer service quality.
High cognitive burden
Manual sorting is a repetitive task that exhausts your teams and reduces their ability to focus on high-value work.
Human error risk
Manually classifying thousands of emails inevitably leads to routing errors or missed actions.
Swiftask, paired with ProxiedMail, deploys AI agents capable of analyzing the content of every email to classify, route, or trigger specific actions, instantly.
BEFORE / AFTER
What changes with Swiftask
The chaos of manual management
You receive 200 emails per day. You must open, read, identify priority, move to the right folder, or forward to the right person. Your inbox is a constant bottleneck.
Seamless flow with Swiftask
As soon as an email arrives via ProxiedMail, the AI agent analyzes it. It is automatically classified, a response is suggested, or a ticket is created in your CRM. Everything is handled without intervention.
4 steps to automate your email sorting
1
STEP 1 : Connect your accounts
Link your ProxiedMail instance to Swiftask in a few clicks via our secure interface.
2
STEP 2 : Define your sorting rules
Teach your agent to identify priorities, categories, and required actions using natural language instructions.
3
STEP 3 : Configure automated actions
Decide the outcome for each category: move to a folder, forward to a team, or generate a draft response.
4
STEP 4 : Deployment and learning
Activate the agent. It immediately starts processing your emails and adjusts based on your feedback for increased accuracy.
Advanced features for your inbox
The agent analyzes the sender, subject, body text, and attachments for granular classification.
- Target connector: The agent performs the right actions in proxiedmail based on event context.
- Automated actions: Automatic folder classification, routing to third-party tools (CRM, Slack, Jira), summary generation, urgency detection, and personalized automated responses.
- Native governance: All actions are logged to ensure full transparency on how your emails are handled.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-proxiedmail@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Why automate with Swiftask
Boosted productivity
Eliminate repetitive sorting tasks and free up time for strategic missions.
Instant responses
Drastically improve your response times thanks to intelligent and immediate sorting.
Increased reliability
AI never gets tired and treats every email with the same rigor, 24/7.
Data governance
Keep full control over how your emails are processed and stored.
No-code scalability
Adapt your sorting rules on the fly without writing a single line of code.
Security and privacy
Swiftask applies enterprise-grade security standards for your proxiedmail automations.
- Data encryption: Your emails are processed according to the strictest security standards.
- Access control: Fine-grained permission management to ensure only authorized agents access your flows.
- GDPR compliance: Swiftask complies with current regulations for processing your personal data.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your operational efficiency
| Metric | Before | After |
|---|---|---|
| Processing time per email | 2-5 minutes (manual) | Under 5 seconds (AI) |
| Missed or lost emails | 5-10% per month | Near 0% |
| Time spent on sorting | 1h+ per day | 0h (supervision only) |
Take action with proxiedmail
Save hours every week by automating the management of your incoming email flows.