Instantly find information in ONLYOFFICE DocSpace with AI
Swiftask indexes your ONLYOFFICE DocSpace files for ultra-precise semantic search. Stop searching by filename; start querying your content.
Result:
Save hours every week. Access the knowledge hidden in thousands of documents in seconds.
AI Agents
onlyoffice docspace
Connector onlyoffice docspace · Secure OAuth 2.0
Critical information is buried in your folders
As files multiply in ONLYOFFICE DocSpace, keyword search becomes inefficient. Can't remember the exact filename? You waste precious time opening every file just to check its content.
Main negative impacts:
Cognitive overload
Repeated manual searches drain teams and slow down critical decision-making.
Information silos
Relevant data remains trapped in forgotten documents, inaccessible to those who need it.
Operational waste
Time spent searching for information is time not invested in value creation.
Swiftask connects a semantic AI layer to your ONLYOFFICE DocSpace. It understands the meaning of your documents and answers your questions in natural language, regardless of the filename.
BEFORE / AFTER
What changes with Swiftask
Traditional search
You type 'project report' in DocSpace. You get 50 results. You have to open each file one by one to find specific budget info. It's slow and frustrating.
Swiftask search
You ask Swiftask: 'What is the final approved budget for project X?'. The AI analyzes relevant documents and gives you the exact answer, citing the source.
Deploy AI search in 4 steps
1
STEP 1 : Connect your DocSpace
Link your ONLYOFFICE DocSpace instance to Swiftask via secure authentication.
2
STEP 2 : Intelligent indexing
Swiftask analyzes and vectorizes your documents to make them understandable by our AI models.
3
STEP 3 : Access configuration
Define permissions so each employee only accesses authorized documents.
4
STEP 4 : Operational search
Query your document base in natural language from the Swiftask interface.
Advanced search capabilities
The AI analyzes structure, text, and semantic context of your PDF, Word, Excel, and other files.
- Target connector: The agent performs the right actions in onlyoffice docspace based on event context.
- Automated actions: Question-answering, automatic summary of long documents, data extraction from tables, version comparison.
- Native governance: Your data remains private and secure. Swiftask never retrains its models on your confidential documents.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-onlyoffice-docspace@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Business advantages
Increased precision
Get answers based on meaning, not approximate character matches.
Massive productivity gain
Drastically reduce time spent searching for strategic information.
Team alignment
Everyone accesses the same version of truth, based on source documents.
Enhanced security
The search strictly respects access rights defined in your DocSpace.
Rapid adoption
An intuitive natural language interface that requires no complex training.
Security commitment
Swiftask applies enterprise-grade security standards for your onlyoffice docspace automations.
- Total confidentiality: Your data is processed in isolation. No sharing with third parties.
- Respect for permissions: Swiftask synchronizes your access rights from ONLYOFFICE DocSpace.
- Compliance: GDPR compliant for professional data processing.
- Robust infrastructure: Secure hosting ensuring high availability of your indexes.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Measurable impact
| Metric | Before | After |
|---|---|---|
| Search time | Several minutes | A few seconds |
| Result precision | Keyword-based | Context-based |
| Productivity | Manual search | AI automation |
| Complexity | Manual management | Conversational interface |
Take action with onlyoffice docspace
Save hours every week. Access the knowledge hidden in thousands of documents in seconds.