Pricing

Schedule your Gmail emails smartly with AI agents

Swiftask syncs your AI agents with Gmail to automate your email scheduling. Your messages go out at the perfect time, with zero manual effort.

Result:

Increase relevance and boost engagement rates by automating the perfect timing for your communications.

Manual email scheduling is draining your team's efficiency

Sending emails at the right time is critical, but doing it manually is a time sink. Between time zones, shifting priorities, and the risk of forgetting, manual scheduling is a roadblock to growth.

Main negative impacts:

Missed opportunities due to poor timing: An email sent at the wrong time is often ignored. Without automation, hitting optimal response windows is nearly impossible.
Heavy daily operational burden: Spending time manually configuring every scheduled email fragments your focus and lowers your actual productivity.
Inconsistent follow-up cycles: Without a centralized system, follow-ups become erratic, leading to delays in your sales or support cycles.

Swiftask turns Gmail into an automated communication tool. Configure AI agents to plan your sends based on specific business rules, ensuring every message is delivered at the right moment.

BEFORE / AFTER

What changes with Swiftask

Without Swiftask

You write an important email but need to wait for a specific time to send it. You risk forgetting, or you have to interrupt your work to do it manually. Follow-ups are tracked on an external calendar, creating a high risk of errors.

With Swiftask + Gmail

Your AI agent detects the optimal sending time or follows a scheduled rule. It programs the email directly in Gmail. You don't have to think about it: the agent handles delivery and interaction tracking.

4 steps to automate your sends with Swiftask

STEP 1 : Initialize your AI agent

In Swiftask, create an agent dedicated to email management. Define its instructions for scheduling.

STEP 2 : Connect your Gmail account

Link your Gmail account in a few clicks. Swiftask uses a secure integration to interact with your drafts and sends.

STEP 3 : Set your scheduling rules

Configure triggers (fixed date/time, after an event, or a delay following a specific action).

STEP 4 : Monitor your campaigns

View scheduled emails and successful sends directly from your Swiftask interface.

Your AI agent's scheduling capabilities

The agent analyzes urgency, recipient time zones, and communication history to determine the ideal sending window.

Target connector: The agent performs the right actions in n1n based on event context.
Automated actions: Schedule single or recurring emails. Create automatic follow-up sequences. Automatically adjust content based on the sending time. Integrate dynamic data from other tools into your scheduled emails.
Native governance: Management is completely transparent: find your scheduled emails in your Gmail 'Scheduled' or 'Drafts' folder.

Each action is contextualized and executed automatically at the right time.

Each Swiftask agent uses a dedicated identity (e.g. agent-n1n@swiftask.ai ). You keep full visibility on every action and every sent message.

Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.

Strategic benefits for your productivity

1. Optimized open rates

Send your messages when recipients are most receptive, automatically.

2. Operational time savings

Eliminate repetitive scheduling tasks. Your agent manages the calendar for you.

3. Increased reliability

Zero risk of forgetting. Your communications are sent with surgical precision.

4. No-code agility

Modify your timing strategies in seconds, without a single line of code.

5. Centralized workflows

Gmail becomes the engine of your marketing and relationship automations.

Data security and compliance

Swiftask applies enterprise-grade security standards for your n1n automations.

Secure authentication: Swiftask uses OAuth2 standards to ensure access to your Gmail account without storing your credentials.
Access governance: Precisely control the agent's permissions over your folders and contacts.
Audit and traceability: Every scheduled send is tracked in your Swiftask logs for total transparency.
Privacy guaranteed: Your data is never used to train third-party models without your explicit consent.

To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.

RESULTS

Measurable impact on your processes

Metric	Before	After
Planning management	Manual (errors/forgetting)	Automated (100% precision)
Time spent sending	Several hours/week	0 minutes (initial setup)
Engagement rate	Variable	Optimized via precise timing
Technical complexity	Scripting/API required	Visual no-code setup

Take action with n1n

Increase relevance and boost engagement rates by automating the perfect timing for your communications.