Detect email urgency with your AI agents
Swiftask integrates with mails.so to analyze your incoming emails in real time. Your AI agents spot critical messages and alert you instantly.
Result:
Stop wasting time on secondary emails. Focus only on what truly requires your immediate attention.
AI Agents
mails.so
Connector mails.so · Secure OAuth 2.0
Inbox chaos is killing your productivity
With high daily email volumes, it's impossible to manually distinguish urgent from important. You spend your time sorting instead of taking action, risking missing critical client requests or project alerts.
Main negative impacts:
Delayed response to emergencies
Critical emails get lost in the noise, delaying your decision-making and hurting your responsiveness.
Daily mental overload
Constant manual sorting creates decision fatigue, reducing the quality of your work on important tasks.
Lack of operational visibility
Without an analysis tool, you cannot quantify the types of urgent requests received by your teams.
Swiftask connects to mails.so to act as an intelligent filter. The AI analyzes content, context, and sender to automatically qualify the urgency level of every email.
BEFORE / AFTER
What changes with Swiftask
Without Swiftask
You receive 100 emails a day. You open every message to check if it's urgent. A critical client request sits for 4 hours before being seen. Customer satisfaction drops.
With Swiftask + mails.so
Your AI agent analyzes incoming emails via mails.so. Messages identified as 'Urgent' are immediately highlighted or notified in your communication channel, enabling instant action.
Activate urgency detection in 4 steps
1
STEP 1 : Create your Swiftask AI agent
Configure an agent dedicated to content analysis in your Swiftask workspace.
2
STEP 2 : Connect your mails.so source
Link your mails.so account securely to allow access to incoming emails.
3
STEP 3 : Set your urgency criteria
Define the keywords, sender types, or contexts that trigger an urgent alert.
4
STEP 4 : Automate your alerts
Configure the action to take: Teams notification, Slack, or automatic tagging in your CRM.
Intelligent contextual email analysis
The agent evaluates the message semantics, the history of exchanges with the sender, and mentioned deadlines.
- Target connector: The agent performs the right actions in mails.so based on event context.
- Automated actions: Classify emails by priority. Notify instantly on another channel. Create an automatic ticket in management tools. Reply with an intelligent acknowledgment.
- Native governance: Detection accuracy improves over time through your agent's continuous learning.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-mails.so@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Boost your operational efficiency
Automatic prioritization
Stop sorting; let AI highlight what requires your immediate attention.
Increased responsiveness
Respond to critical issues in minutes instead of hours.
Optimized focus
Reduce interruptions from non-urgent emails with proactive filtering.
Custom configuration
Adapt urgency rules to the specific reality of your business.
Seamless integration
Mails.so and Swiftask communicate without friction for a unified user experience.
Privacy and compliance
Swiftask applies enterprise-grade security standards for your mails.so automations.
- Secure data processing: Your emails are analyzed with strict encryption protocols.
- Access governance: You control which agents have access to which mail streams.
- GDPR compliance: Swiftask meets standard personal data protection requirements.
- Full audit trail: Review the history of sorting decisions made by your agents.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your productivity
| Metric | Before | After |
|---|---|---|
| Manual sorting time | 60+ minutes per day | 0 minutes |
| Emergency response time | Several hours | Under 5 minutes |
| Rate of missed critical emails | Occasional | Zero |
| Overall productivity | Fragmented | Prioritized workflow |
Take action with mails.so
Stop wasting time on secondary emails. Focus only on what truly requires your immediate attention.