Extract data from mails.so automatically
Swiftask connects your AI agents to mails.so to turn your emails into structured data. No more manual entry, keep your systems updated instantly.
Result:
Save hours every week by automating data capture from your email communications.
AI Agents
mails.so
Connector mails.so · Secure OAuth 2.0
Manual data entry slows down your growth
Every day, crucial information arrives in your inbox: orders, leads, invoices. If you process this data manually, you waste valuable time and increase the risk of human errors.
Main negative impacts:
Costly input errors
Manually copying data from mails.so to your CRM or ERP generates errors that impact your operations.
Slow processing speed
The delay between receiving an email and integrating the data into your tools hinders your business responsiveness.
Loss of strategic data
Without automated extraction, unprocessed information accumulates in your inboxes, becoming dormant, unusable data.
Swiftask uses AI agents to monitor your mails.so flows, extract relevant data, and inject it directly into your business applications, 24/7.
BEFORE / AFTER
What changes with Swiftask
Manual processing
You receive an email via mails.so. You open it, identify key data, copy the content, open your CRM, paste the information, and save. Repeat this dozens of times a day.
Swiftask automation
As soon as an email arrives in mails.so, the AI agent analyzes it, extracts exactly the required fields (name, amount, date, etc.), and automatically updates your database.
Automate your extractions in 4 simple steps
1
STEP 1 : Define your agent in Swiftask
Create an AI agent dedicated to reading and analyzing your incoming emails.
2
STEP 2 : Connect your mails.so account
Enable the secure connection between Swiftask and mails.so to authorize flow reading.
3
STEP 3 : Configure extraction rules
Tell the AI which data to extract (e.g., customer details, order references).
4
STEP 4 : Connect your destination
Determine where to send the extracted data (CRM, Google Sheets, database, API).
Advanced capabilities of your extraction agent
The AI analyzes the unstructured content of emails to extract precise entities, regardless of the email format.
- Target connector: The agent performs the right actions in mails.so based on event context.
- Automated actions: Specific field extraction, data validation, automatic formatting, routing to third-party tools, attachment management.
- Native governance: Swiftask ensures full traceability of every extraction to guarantee your data compliance.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-mails.so@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Why choose Swiftask for your data
Increased accuracy
AI eliminates human entry errors by standardizing extraction.
Real-time reactivity
Your data is available in your tools as soon as the email is received.
Unlimited scalability
Process hundreds of emails per day without increasing your workload.
Total flexibility
Adapt your extraction rules without needing development skills.
Enhanced security
Your data is processed via secure flows compliant with enterprise standards.
Secure data and compliance
Swiftask applies enterprise-grade security standards for your mails.so automations.
- Secure authentication: Encrypted connection between Swiftask and mails.so.
- Guaranteed confidentiality: Your data is handled with the highest confidentiality standards.
- Full audit: Every extraction is logged for total oversight.
- Technological independence: Compatible with all your standard business tools.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Optimize your operational performance
| Metric | Before | After |
|---|---|---|
| Processing time per email | 5 to 10 minutes | A few seconds |
| Error rate | High (manual) | Near zero (automated) |
| Volume of processed data | Limited by human capacity | Unlimited |
| Operational cost | Expensive human time | Optimized by AI |
Take action with mails.so
Save hours every week by automating data capture from your email communications.