Smart archiving: structure your emails with mails.so
Swiftask integrates with mails.so to automatically archive your emails. AI analyzes, categorizes, and indexes your messages for ultra-fast retrieval.
Result:
Never lose critical information again. Turn your communications into actionable data.
AI Agents
mails.so
Connector mails.so · Secure OAuth 2.0
Email overload paralyzes your productivity
Your inbox has become a graveyard of information. Between newsletters, client exchanges, and notifications, critical data gets lost. Manual searching is inefficient and time-consuming.
Main negative impacts:
Laborious information search
Spending 20 minutes finding a contract or client specification directly impacts team performance.
Loss of strategic data
Essential information remains buried in forgotten threads, preventing informed decision-making.
Cognitive overload
Manually managing the classification of hundreds of emails a day creates unnecessary mental load for your staff.
With Swiftask and mails.so, automate your archiving. Our AI agents read, understand, and classify your emails into your knowledge management tools, without human action.
BEFORE / AFTER
What changes with Swiftask
Manual chaos
You receive an important email. You must read it, identify its content, decide where to store it, then manually move it to a folder. Often, due to lack of time, you leave it cluttering the inbox.
Automatic order
Upon receipt, mails.so sends the email to Swiftask. The AI agent extracts key data, categorizes it, and automatically archives it in your knowledge base. Everything is indexed and ready to be searched.
Setting up your AI archiving in 4 steps
1
STEP 1 : Configure the mails.so connector
Connect your mails.so account to Swiftask. Define filters to select the emails to process.
2
STEP 2 : Define archiving rules
Teach your AI agent which types of emails to archive and how to categorize them (e.g., Invoices, Contracts, Support).
3
STEP 3 : Integration with your storage
Connect Swiftask to your destination tool (Notion, Google Drive, CRM) to centralize your archives.
4
STEP 4 : Activate automation
The agent processes your emails in real time. You no longer have to do anything.
Smart archiving analysis capabilities
The agent analyzes the sender, subject, body text, and attachments. It extracts metadata for contextual classification.
- Target connector: The agent performs the right actions in mails.so based on event context.
- Automated actions: Automatic data extraction (names, amounts, dates). Intelligent categorization. Database updates. Urgent email notifications.
- Native governance: All actions are logged to ensure the security and compliance of your archives.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-mails.so@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Operational benefits of AI archiving
Massive time savings
Automate sorting and classification to free up hours of weekly work.
Intelligent indexing
Find any information in seconds thanks to our semantic search.
Centralized knowledge
Your emails become a structured database accessible to the entire team.
Error reduction
AI never miscategorizes and strictly follows your naming rules.
Total transparency
Track the archiving flow and verify the status of every processed document.
Data security and privacy
Swiftask applies enterprise-grade security standards for your mails.so automations.
- Secure processing: Your emails travel through encrypted channels. Confidentiality is assured.
- Access control: You precisely define who accesses the archives via Swiftask.
- GDPR compliance: Our solution meets the strictest data protection standards.
- Continuous audit: Every archived email is logged for total transparency.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your productivity
| Metric | Before | After |
|---|---|---|
| Search time | Several minutes per search | Instant |
| Emails classified | Random | 100% systematic |
| Administrative burden | High | Non-existent |
| Archiving reliability | Human-dependent | AI-guaranteed |
Take action with mails.so
Never lose critical information again. Turn your communications into actionable data.