Instantly find mails.so emails using semantic search
Swiftask transforms your mails.so inbox. Stop searching by exact keywords: ask questions in natural language and get the right answers.
Result:
Save hours every week. Access crucial information buried in your mail archives in seconds.
AI Agents
mails.so
Connector mails.so · Secure OAuth 2.0
Traditional keyword search is failing you
You have thousands of emails in mails.so. When looking for info, standard tools demand the exact term. If you don't remember the sender or the precise subject, you waste minutes scrolling with no guarantee of finding it.
Main negative impacts:
Massive time loss
Manual searching repeatedly breaks your focus and lowers your daily productivity.
Buried critical info
Documents, decisions, or client commitments remain hidden in forgotten email threads.
Operational frustration
The inability to quickly find discussion context slows down decision-making and client responsiveness.
With Swiftask, connect your mails.so archives to a semantic search engine. The AI analyzes meaning, context, and intent to provide exact results, even without exact keywords.
BEFORE / AFTER
What changes with Swiftask
Standard search
You're looking for a price agreement from six months ago. You try 'price', 'contract', 'quote'. Nothing matches. You must manually open every client folder until you find the right attachment.
Swiftask semantic search
You ask Swiftask: 'What was the rate negotiated with client X for project Y?'. The AI scans your mails.so, understands the negotiation context, and extracts the precise answer immediately.
Optimize mails.so in 4 easy steps
1
STEP 1 : Link your mails.so account
Connect your mails.so instance to Swiftask via our secure connector. The AI begins semantic indexing of your messages.
2
STEP 2 : Define the scope
Select the mailboxes or folders in mails.so that the agent should index for intelligent search.
3
STEP 3 : Query your database
Ask your questions in natural language from Swiftask. The AI searches through your emails to find the answer.
4
STEP 4 : Leverage results
Get not just the source email, but an intelligent summary of the information you were looking for.
Advanced search capabilities
The agent analyzes named entities, relationships between contacts, exchange timelines, and intentions contained in the text.
- Target connector: The agent performs the right actions in mails.so based on event context.
- Automated actions: Intent-based search (e.g., 'find unpaid follow-ups'). Data extraction (dates, amounts, names). Multi-email synthesis to reconstruct full discussion threads.
- Native governance: Swiftask semantic search strictly respects your access permissions within mails.so.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-mails.so@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Benefits for your productivity
Instant information access
Stop wasting time guessing keywords. Get results based on meaning.
Contextual understanding
The AI links information across multiple emails for a clear overview.
Reduced cognitive load
Delegate tedious information searching to your personal AI agent.
Data governance
Keep full control over indexed data and authorized access.
Interoperability
Use information extracted from mails.so directly in your other Swiftask workflows.
Security and privacy
Swiftask applies enterprise-grade security standards for your mails.so automations.
- Secure local indexing: Your emails remain protected. Semantic indexing is performed in a highly secure environment.
- Permission respect: The agent only accesses data you are authorized to see in mails.so.
- Data encryption: All data in transit between mails.so and Swiftask is end-to-end encrypted.
- GDPR compliance: We guarantee compliant management of your professional and personal data.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your efficiency
| Metric | Before | After |
|---|---|---|
| Search time | 5-10 minutes per query | Under 5 seconds |
| Success rate | Low (depends on memory) | Very high (semantic understanding) |
| Digital fatigue | High | Drastically reduced |
| Productivity | Interrupted by searching | Continuous and fluid |
Take action with mails.so
Save hours every week. Access crucial information buried in your mail archives in seconds.