Automate your offboarding workflows with IntelliHR
Swiftask synchronizes IntelliHR with your operational tools. Each departure automatically triggers necessary tasks across your systems, without errors or omissions.
Result:
Secure your access and provide a professional departure experience for your employees.
AI Agents
intellihr
Connector intellihr · Secure OAuth 2.0
Risks of manual offboarding
An employee's departure is a critical time for security and company culture. Managing IT access, equipment recovery, and team notifications manually inevitably leads to costly oversights.
Main negative impacts:
Potential security breaches
Unrevoked access is an open door to sensitive data. Human delay is a significant risk.
Degraded employee experience
A confusing or poorly coordinated process leaves a bad final impression, impacting your employer brand.
HR team overload
Manual tracking of departure checklists consumes valuable time that should be spent on human interaction.
Swiftask connects IntelliHR to your ecosystem to orchestrate every stage of the departure. As soon as a status change is detected in IntelliHR, offboarding workflows trigger instantly.
BEFORE / AFTER
What changes with Swiftask
Without Swiftask
HR updates the status in IntelliHR. They must then manually email IT, management, and logistics. Oversights are frequent, and coordination between departments is laborious.
With Swiftask + IntelliHR
The 'departure' status in IntelliHR becomes the trigger. Swiftask automatically sends instructions to IT to cut access, to logistics for equipment return, and to management for the exit interview.
4 steps to automate your offboarding
1
STEP 1 : Connect IntelliHR to Swiftask
Integrate IntelliHR securely to allow Swiftask to read employee status changes.
2
STEP 2 : Define your triggers
Configure Swiftask to react as soon as an employee moves to 'offboarding' status in IntelliHR.
3
STEP 3 : Create your task workflows
Define automatic actions: sending emails, updating Jira tickets, or Slack/Teams notifications.
4
STEP 4 : Activate and audit
The workflow runs in the background. Track every step from the dashboard to ensure compliance.
Key automation features
Swiftask analyzes the employee's profile and department to adapt offboarding tasks (e.g., specific software access, equipment to return).
- Target connector: The agent performs the right actions in intellihr based on event context.
- Automated actions: Automatically revoke SaaS application access. Send equipment return reminders. Notify managers about exit interviews. Create IT support tickets.
- Native governance: All execution logs are stored for your internal audits.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-intellihr@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Benefits for your organization
Enhanced security
Access is revoked instantly, drastically reducing the risk of data leaks.
Operational time savings
Eliminate manual coordination between HR, IT, and Management.
Standardized departures
Every employee gets the same rigorous process, ensuring compliance.
Governance and compliance
Swiftask applies enterprise-grade security standards for your intellihr automations.
- Encrypted data: Your HR data travels via secure, encrypted connections.
- Full audit trail: Every offboarding action is timestamped and documented for your audit needs.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your HR processes
| Metric | Before | After |
|---|---|---|
| Offboarding processing time | Several hours per departure | Real-time (automated) |
| IT access oversight risk | High (human error) | None (system execution) |
Take action with intellihr
Secure your access and provide a professional departure experience for your employees.