Streamline HUB Planner time tracking with AI agents
Swiftask syncs your operational data with HUB Planner. Automate time entries and get a precise view of your projects, without manual input.
Result:
Save hours every week on admin tasks and improve the reliability of your billing data.
AI Agents
hub planner
Connector hub planner · Secure OAuth 2.0
Manual data entry in HUB Planner hinders productivity
Time tracking is vital for profitability, yet it remains a chore. Your teams waste valuable time filling out timesheets, often with low accuracy. These input errors skew project analytics and delay billing.
Main negative impacts:
Outdated project data
Manual entry creates a gap between reality and your reports. Decisions are made based on flawed information.
Operational time loss
Your experts spend time on administration instead of focusing on high-value deliverables.
Billing inaccuracies
Imprecise tracking leads to missed entries or errors, directly impacting your margins and client relationships.
Swiftask automates data updates to HUB Planner. Your AI agent transforms daily activities into accurate time entries, ensuring total compliance.
BEFORE / AFTER
What changes with Swiftask
The manual process
Every weekend, your staff must recall their tasks, check emails and calendars to fill out HUB Planner. It is a tedious task, prone to forgetting and approximation.
The Swiftask approach
Your AI agent analyzes events, closed tickets, and finished meetings. It pre-fills or automatically validates time entries in HUB Planner in real time. Your data is always up to date.
Setting up your HUB Planner workflow in 4 phases
1
STEP 1 : Initialize the agent in Swiftask
Define a dedicated agent for time tracking in your Swiftask workspace. Configure it to understand your specific projects.
2
STEP 2 : Establish the API connection
Connect Swiftask to your HUB Planner account via secure authentication to enable data writing.
3
STEP 3 : Define synchronization rules
Indicate the triggers: Jira task completion, Zendesk ticket closure, or calendar meeting end. The agent knows what to record.
4
STEP 4 : Launch and monitor
The agent handles data processing in the background. You simply validate summary reports via the Swiftask dashboard.
Advanced HUB Planner features
The agent cross-references data from your communication tools, task management, and calendar to calculate actual time spent per project.
- Target connector: The agent performs the right actions in hub planner based on event context.
- Automated actions: Automatic time entry creation. Resource status updates. Smart reminders for missing entries. Consolidated data export for analysis.
- Native governance: All actions are logged in Swiftask to ensure total transparency during internal audits.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-hub-planner@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Strategic benefits of automation
Data accuracy
Eliminate human errors related to memory and approximations in manual entries.
Resource optimization
Reallocate your talent to strategic missions rather than administrative management.
Accelerated billing
Your time data is ready and verified at the end of the month, drastically reducing billing lead times.
Real-time visibility
Track the budget progress of your projects daily thanks to continuous feeding of HUB Planner.
Simplified compliance
Keep an immutable trail of every time entry, facilitating compliance with client requirements.
Security and data governance
Swiftask applies enterprise-grade security standards for your hub planner automations.
- Access encryption: Secure connection via API token, ensuring only authorized agents access your HUB Planner instance.
- Granular access control: Precisely control what data the AI can read and write within your management environment.
- Full traceability: Every time entry created by the AI is tagged, allowing for easy review and clear accountability.
- GDPR compliance: Swiftask adheres to data protection standards, ensuring the security of your HR and project information.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Measurable impact on your management
| Metric | Before | After |
|---|---|---|
| Administrative time | 3 to 5 hours per week/employee | Less than 15 minutes of validation |
| Input accuracy | Approximate estimates | Data based on real facts |
| Billing delay | Laborious month-end | Billing ready instantly |
| Missed entry rate | High | Near-zero |
Take action with hub planner
Save hours every week on admin tasks and improve the reliability of your billing data.