Master multiple projects in HUB Planner with AI
Swiftask syncs your AI agents with HUB Planner. Visualize, allocate, and adjust your resources across multiple projects simultaneously, without manual effort.
Result:
Gain visibility into your real capacity and eliminate scheduling bottlenecks.
AI Agents
hub planner
Connector hub planner · Secure OAuth 2.0
The complexity of managing multiple projects by hand
Managing multiple projects in HUB Planner requires surgical precision. Too often, planning updates are fragmented, allocation conflicts are detected too late, and the global view of workload remains blurry. The result: talent underutilization or critical burnout.
Main negative impacts:
Invisible resource conflicts
Without automation, identifying overlaps across multiple projects is a daily challenge, leading to cascading delays.
Redundant data entry
Updating capacity and assignments manually in HUB Planner is time-consuming and prone to human error.
Lack of strategic oversight
The absence of real-time analysis prevents fast decision-making when unexpected issues arise across your projects.
Swiftask turns HUB Planner into a decision-making hub. Your AI agents analyze your project data, anticipate resource needs, and suggest or apply planning adjustments in real time.
BEFORE / AFTER
What changes with Swiftask
Traditional management
The project manager manually checks every HUB Planner tab, cross-references schedules in Excel, sends emails to validate availability, and then updates HUB Planner. This cycle takes hours every week.
With Swiftask + HUB Planner
The AI agent monitors capacity continuously. If an overload is detected, it immediately alerts the manager or automatically proposes a reallocation based on skills available in HUB Planner.
Optimize your scheduling in 4 easy steps
1
STEP 1 : Connect your HUB Planner instance
Integrate HUB Planner with Swiftask via a secure connection to allow your agent to access resource and project data.
2
STEP 2 : Define your management rules
Configure priority settings and workload thresholds for the AI to monitor within your Swiftask interface.
3
STEP 3 : Activate intelligent analysis
The AI agent analyzes incoming data, identifies potential conflicts, and prepares necessary scheduling adjustments.
4
STEP 4 : Validate and automate
Approve the AI's suggestions or let it automatically update allocations in HUB Planner.
AI capabilities for your projects
The agent reviews resource usage history, deadlines, and team velocity to optimize the schedule.
- Target connector: The agent performs the right actions in hub planner based on event context.
- Automated actions: Automatic project date adjustments, resource overload alerts, capacity report generation, multi-project synchronization.
- Native governance: All changes are tracked in the Swiftask activity log for total transparency.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-hub-planner@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Major operational benefits
Optimized allocation
Ensure the best possible use of your talent across all your active projects.
Risk anticipation
Detect capacity issues before they become bottlenecks.
Massive time savings
Reduce administrative planning time by over 60%.
Data accuracy
Eliminate manual entry errors through direct automation in HUB Planner.
360° visibility
Benefit from a consolidated view of all your projects in one place.
Security and compliance
Swiftask applies enterprise-grade security standards for your hub planner automations.
- Data encryption: The connection between Swiftask and HUB Planner is encrypted with the highest security standards.
- Granular control: You keep total control: the AI suggests, you validate. No action is irreversible.
- Enterprise compliance: Full access management and audit logs to meet compliance requirements.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your productivity
| Metric | Before | After |
|---|---|---|
| Planning time | 8 hours/week (manual) | 15 mins/week (supervision) |
| Resource conflicts | Frequent and undetected | Prevented and auto-resolved |
| Allocation accuracy | Based on human estimation | Based on data analysis |
Take action with hub planner
Gain visibility into your real capacity and eliminate scheduling bottlenecks.