Master your time: proactive scheduling via Heyy
Swiftask syncs your AI agents with Heyy to automate your calendar management. Your time slots are optimized effortlessly.
Result:
Save hours every week by eliminating the back-and-forth for scheduling meetings.
AI Agents
heyy
Connector heyy · Secure OAuth 2.0
The chaos of manually managed calendars
Meeting management is a major source of friction. Between endless email exchanges to find a slot and missed updates, your productivity suffers.
Main negative impacts:
Administrative time loss
Spending 20 minutes organizing a 30-minute meeting is a costly inefficiency.
Frequent calendar conflicts
Late manual updates lead to double bookings and frustrating cancellations.
Missed opportunities
Slow response times decrease your conversion rate when contacting prospects.
Swiftask turns Heyy into an autonomous scheduling tool. Your AI agent analyzes your priorities and real availability to suggest suitable slots.
BEFORE / AFTER
What changes with Swiftask
Traditional management
You receive a request. You check your calendar, propose three options, wait for a reply, then confirm manually in Heyy.
Swiftask + Heyy approach
The AI agent intercepts the request, checks your real-time availability in Heyy, and directly proposes or books the optimal slot.
Deploying your scheduling assistant
1
STEP 1 : Agent configuration
Define your agent's preferences in Swiftask (working hours, meeting durations).
2
STEP 2 : Link with Heyy
Connect your Heyy instance via our secure interface to allow read/write access.
3
STEP 3 : Set rules
Establish priority criteria for your meeting types (prospects, team, focus).
4
STEP 4 : Autonomous activation
Your agent now handles invitations and calendar updates proactively.
Scheduling agent capabilities
The AI evaluates the urgency of the meeting, the participants' context, and your predefined focus periods.
- Target connector: The agent performs the right actions in heyy based on event context.
- Automated actions: Slot searching, Heyy invitation creation, automatic availability adjustment, reminder sending.
- Native governance: Every action is documented in your workspace activity log.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-heyy@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Benefits of Heyy automation
Increased reactivity
Respond to meeting requests in seconds, 24/7.
Absolute precision
Eliminate entry errors and calendar conflicts.
Focus on what matters
Free your mind from repetitive administrative tasks.
Total governance
Keep control over the scheduling rules applied by the AI.
Seamless integration
Heyy remains your source of truth for the agenda, enriched by Swiftask intelligence.
Security and privacy
Swiftask applies enterprise-grade security standards for your heyy automations.
- Limited access: The agent only accesses information necessary for managing slots.
- Data encryption: All communications between Swiftask and Heyy are encrypted.
- User control: You can revoke the agent's access to Heyy at any time.
- Compliance: Architecture designed to respect B2B security standards.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your performance
| Metric | Before | After |
|---|---|---|
| Agenda management time | 5 hours/week | 0 hours |
| Confirmation delay | Several hours | Instant |
| Calendar conflicts | Frequent | Zero |
| Conversion rate | Standard | Increased by speed |
Take action with heyy
Save hours every week by eliminating the back-and-forth for scheduling meetings.