Automate your Harvest timesheets with AI precision
Swiftask syncs your professional activities with Harvest. Your time entries are created automatically, accurately reflecting your actual work.
Result:
Save hours every week. Eliminate entry gaps and bill every minute worked without the administrative burden.
AI Agents
harvest
Connector harvest · Secure OAuth 2.0
Manual time entry is killing your profitability
Manually filling out timesheets at the end of the week is a major source of errors and revenue loss. Between forgotten tasks, rough estimates, and time spent on administrative tools, your true profitability is hard to measure.
Main negative impacts:
Lost billable revenue
Untracked time is unbilled time. Small daily omissions add up and directly impact your bottom line.
Inaccurate project data
Approximate entries skew project profitability analysis, making effective team management impossible.
Administrative mental load
Your staff wastes precious time every Friday trying to recall their week to complete their timesheets.
Swiftask automates time entry creation in Harvest. By analyzing your communications, calendars, and tasks, the AI agent generates precise entries ready for validation.
BEFORE / AFTER
What changes with Swiftask
Without Swiftask
On Friday afternoon, your consultants have to dig through emails, calendars, and documents to reconstruct their week. They lose 30 to 60 minutes, often with questionable accuracy, creating friction with clients.
With Swiftask + Harvest
The AI agent detects completed activities: emails sent on a project, meetings finished, tasks marked as done in your management tool. It auto-fills your Harvest timesheets. You only need to review and approve.
4 steps to automate your time tracking
1
STEP 1 : Define activity sources
Connect your work tools (email, project management, calendar) to Swiftask to provide the data needed for the agent.
2
STEP 2 : Integrate Harvest via your account
Authorize Swiftask to access your Harvest instance to create time entries on behalf of your staff.
3
STEP 3 : Configure mapping rules
Teach the agent which type of activity corresponds to which project or task in Harvest.
4
STEP 4 : Validate and sync
The agent proposes entries. Once validated, they appear instantly in your Harvest interface.
Intelligent recording capabilities
The AI agent analyzes task context: actual duration, associated client, service type, and contextual notes for each entry.
- Target connector: The agent performs the right actions in harvest based on event context.
- Automated actions: Automatic time entry creation. Intelligent association with Harvest projects. Application of correct hourly rates. Detection of idle time. Intelligent validation reminders.
- Native governance: You keep full control. Nothing is published to Harvest without a quick human check or a predefined confidence rule.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-harvest@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Major operational advantages
Comprehensive billing
Never lose a billable minute again. Your tracking is complete and based on real-world data.
Data accuracy
Time data is based on facts, improving the quality of your financial reporting.
Weekly time savings
Remove the administrative chore of end-of-week timesheet filing for your teams.
Improved client relations
Accurate and detailed timesheets strengthen trust with your clients.
Simplified adoption
Automation happens in the background, without changing your team's work habits.
Harvest data security
Swiftask applies enterprise-grade security standards for your harvest automations.
- Official Harvest API: We use official connectors to ensure total integrity of your data.
- Granular permission management: You control which projects and which users are covered by the automation.
- Data encryption: All data processed by Swiftask is encrypted at rest and in transit.
- GDPR compliance: Activity log processing adheres to the strictest privacy standards.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your profitability
| Metric | Before | After |
|---|---|---|
| Administrative time | 1h+ per week/person | Less than 5 minutes |
| Recovered billable time | Variable | +10 to 15% on average |
| Data reliability | Subjective estimation | Activity-based proof |
| Team satisfaction | Low (painful task) | High (automation) |
Take action with harvest
Save hours every week. Eliminate entry gaps and bill every minute worked without the administrative burden.