Extract structured data from any document with Hansei
Swiftask partners with Hansei to turn your unstructured documents into actionable data. Boost precision and eliminate manual entry.
Result:
Accelerate your business processes by automating complex data capture with unmatched accuracy.
AI Agents
hansei
Connector hansei · Secure OAuth 2.0
The hidden cost of manual data entry
Managing paper documents or unstructured PDFs slows down your operations. Your teams spend hours manually extracting critical information, leading to errors and bottlenecks.
Main negative impacts:
High error risk
Manual entry is prone to typos and interpretation errors, compromising your database reliability.
Workflow slowdowns
Manual processing of invoices, contracts, or forms causes significant delays in validation and billing cycles.
Data value loss
Unstructured data remains unusable for decision-making until it is digitized and organized.
With Swiftask and Hansei, you automate structured data extraction. Your documents are analyzed by AI, and info is automatically injected into your management tools.
BEFORE / AFTER
What changes with Swiftask
Traditional methods
A staff member receives a PDF. They open it, read the data, re-type it into software, check the entry, then archive the file. A tedious task taking 15 minutes per document.
Swiftask + Hansei Automation
The document is dropped into your workflow. The Swiftask AI agent uses Hansei to instantly extract key fields. Data is validated and transferred to your ERP or CRM automatically.
Setting up your extraction pipeline
1
STEP 1 : Define the schema
Tell Swiftask which fields you need (e.g., date, amount, vendor name) to structure your data.
2
STEP 2 : Connect to Hansei
Enable the Hansei connector in Swiftask to leverage advanced document analysis capabilities.
3
STEP 3 : Configure the trigger
Choose the input source: email, cloud folder, or web form. Extraction starts as soon as a file is detected.
4
STEP 4 : Final integration
Define where the extracted data goes: a spreadsheet, a database, or a connected business tool.
Advanced extraction capabilities
AI analyzes the visual and textual structure of documents to identify relevant entities, even on complex formats.
- Target connector: The agent performs the right actions in hansei based on event context.
- Automated actions: Table extraction, recognition of handwritten or typed fields, format conversion, cross-validation of extracted data.
- Native governance: You keep full control over data quality via an integrated validation dashboard.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-hansei@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Major operational benefits
Increased precision
AI drastically reduces data entry errors for 99% reliable data.
Higher productivity
Free your teams from repetitive tasks so they can focus on analysis and strategy.
Scalability
Process hundreds of documents in minutes without increasing headcount.
Cost reduction
Optimize operational spend by automating document processing from end to end.
Seamless integration
Connect your extracted data to your entire existing software ecosystem.
Data security
Swiftask applies enterprise-grade security standards for your hansei automations.
- Full encryption: Your documents and extracted data are protected by high-level encryption protocols.
- GDPR compliance: We follow strict privacy standards to ensure the security of your sensitive information.
- Access control: Manage permissions for your extraction workflows via the Swiftask admin panel.
- Continuous audit: Keep a log of every extraction for full traceability.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on key metrics
| Metric | Before | After |
|---|---|---|
| Processing time | Several minutes/document | A few seconds |
| Error rate | High (human) | Negligible (AI) |
| Volume handled | Limited by human | Unlimited |
| ROI | High entry cost | Fast payback |
Take action with hansei
Accelerate your business processes by automating complex data capture with unmatched accuracy.