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Sync your Hansei knowledge base with Swiftask AI agents

Swiftask connects your Hansei data sources to your AI agents. Ensure your agents always have the most recent information, automatically.

Result:

Eliminate AI hallucinations caused by outdated data and ensure maximum accuracy for your automated responses.

Outdated data harms your AI performance

Your Hansei knowledge base evolves daily, but your AI agents don't always keep up. Desynchronization between your source documents and your agents leads to errors, incorrect answers, and a loss of user trust.

Main negative impacts:

  • Inaccurate AI responses: If the agent uses stale data, it provides outdated information, damaging customer and internal experience.
  • Tedious manual updates: Manually re-importing documents with every change is inefficient and prone to human error.
  • Fragmented knowledge: Lack of synchronization creates silos where the AI does not reflect the current reality of your organization.

Swiftask automates the synchronization between Hansei and your agents. As soon as a data point changes in Hansei, the agent is updated instantly, ensuring constant reliability.

BEFORE / AFTER

What changes with Swiftask

Without synchronization

A document is updated in Hansei. The team forgets to update the AI agent. Users continue to receive old procedures or obsolete pricing for weeks.

With Swiftask + Hansei

The document is modified in Hansei. Swiftask detects the change via the integration and automatically syncs the agent's context. The AI responds immediately with the latest version.

Implementing synchronization in 4 steps

STEP 1 : Connect your Hansei instance

In Swiftask, configure access to your Hansei account. Authentication is secure and fast.

STEP 2 : Select knowledge bases

Choose the specific spaces or documents you want to sync with your AI agents.

STEP 3 : Set update frequency

Configure the trigger: real-time synchronization or on a regular interval to optimize resources.

STEP 4 : Verify data freshness

Monitor the sync status in the Swiftask dashboard and ensure your agents are always up to date.

Advanced synchronization capabilities

Swiftask intelligently indexes Hansei data for optimal semantic retrieval, allowing the AI to understand context and structure.

  • Target connector: The agent performs the right actions in hansei based on event context.
  • Automated actions: Incremental synchronization to reduce data volume. Support for multiple Hansei document formats. Management of permissions and data security.
  • Native governance: All synchronizations are tracked, allowing you to audit when and what data was updated in your agents.

Each action is contextualized and executed automatically at the right time.

Each Swiftask agent uses a dedicated identity (e.g. agent-hansei@swiftask.ai ). You keep full visibility on every action and every sent message.

Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.

Operational benefits of synchronization

1. Guaranteed accuracy

Your AI agents always rely on the most current version of your documentation.

2. Increased productivity

Total elimination of manual maintenance tasks for your AI models.

3. Organizational alignment

The AI becomes a faithful reflection of your internal knowledge, with no information gaps.

4. No-code scalability

Add new Hansei bases to your agents in a few clicks, without technical intervention.

5. Enhanced reliability

Drastic reduction in hallucinations thanks to RAG anchored in fresh data.

Data security and compliance

Swiftask applies enterprise-grade security standards for your hansei automations.

  • Encrypted connection: Data exchanges between Hansei and Swiftask use the strictest TLS encryption standards.
  • Privacy respect: You retain full control over the synced data. No data is shared with unauthorized third parties.
  • Granular access management: Precisely control which agents have access to which data synced from Hansei.
  • Compliance ensured: The synchronization history allows you to maintain a clear audit trail for your compliance needs.

To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.

RESULTS

Impact on your data quality

MetricBeforeAfter
Update delaySeveral days (manual)Real-time (automated)
Content error rateHigh (outdated data)Minimal (fresh data)
AI maintenance timeHours per week0 (automated)
User trustLimitedMaximum

Take action with hansei

Eliminate AI hallucinations caused by outdated data and ensure maximum accuracy for your automated responses.

Extract structured data from any document with Hansei

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