Swiftask connects your document streams to Google’s AI to automatically classify, extract, and route incoming mail to the right departments.
Result:
Eliminate manual data entry and accelerate your document processing by 80%.
Manual mail processing slows down your growth
Handling physical or PDF mail is a major bottleneck. Between receiving, reading, classifying, and entering data, your teams lose precious time on low-value tasks.
Main negative impacts:
Swiftask uses Google Cloud Document AI to instantly analyze every incoming document, identify its nature, extract key information, and route it to your management tools.
BEFORE / AFTER
What changes with Swiftask
Traditional management
Document receipt, human reading, manual ERP entry, physical archiving. Average time: 20 minutes per document.
Management with Swiftask + Document AI
Scan or email receipt, AI analysis, automatic classification, direct data injection into your CRM. Average time: 5 seconds per document.
Setting up your automation in 4 steps
STEP 1 : Define models in Google Cloud
Configure your Document AI processors to recognize your document types (invoices, contracts, correspondence).
STEP 2 : Connect to Swiftask
Link your Google Cloud instance to Swiftask via our secure native connector.
STEP 3 : Configure the sorting workflow
Create a business rule in Swiftask to define where to send the document based on its type (e.g., invoices to accounting).
STEP 4 : Activate and monitor
The agent now processes all incoming streams in real-time, with full supervision in your dashboard.
Intelligent processing capabilities
The agent analyzes the visual structure, text, and business entities (dates, amounts, names, references) present in each document.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-google-cloud-document-ai@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Strategic benefits for your business
1. Increased precision
Drastic reduction in human error thanks to Google's cutting-edge AI.
2. Productivity gains
Free your employees from tedious sorting tasks.
3. Cost reduction
Significant decrease in the unit cost of document processing.
4. Enhanced compliance
Structured archiving and traceability of every action.
5. Operational agility
Adapt your sorting rules in a few clicks without heavy development.
Data security and compliance
Swiftask applies enterprise-grade security standards for your google cloud document ai automations.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your performance
| Metric | Before | After |
|---|---|---|
| Processing time per document | 20 minutes | Under 10 seconds |
| Data entry error rate | 5% to 10% | Less than 0.1% |
| Volume processed per agent | Limited by manual entry | Unlimited by AI automation |
Take action with google cloud document ai
Eliminate manual data entry and accelerate your document processing by 80%.