Automate your mail sorting with Google Cloud Document AI
Swiftask connects your document streams to Google’s AI to automatically classify, extract, and route incoming mail to the right departments.
Result:
Eliminate manual data entry and accelerate your document processing by 80%.
AI Agents
google cloud document ai
Connector google cloud document ai · Secure OAuth 2.0
Manual mail processing slows down your growth
Handling physical or PDF mail is a major bottleneck. Between receiving, reading, classifying, and entering data, your teams lose precious time on low-value tasks.
Main negative impacts:
Frequent data entry errors
Manual data entry from physical or scanned documents inevitably leads to costly mistakes.
Excessive processing delays
Time spent manually sorting mail delays decision-making and customer response.
Unstructured data
Information trapped in documents remains unusable for your core business systems.
Swiftask uses Google Cloud Document AI to instantly analyze every incoming document, identify its nature, extract key information, and route it to your management tools.
BEFORE / AFTER
What changes with Swiftask
Traditional management
Document receipt, human reading, manual ERP entry, physical archiving. Average time: 20 minutes per document.
Management with Swiftask + Document AI
Scan or email receipt, AI analysis, automatic classification, direct data injection into your CRM. Average time: 5 seconds per document.
Setting up your automation in 4 steps
1
STEP 1 : Define models in Google Cloud
Configure your Document AI processors to recognize your document types (invoices, contracts, correspondence).
2
STEP 2 : Connect to Swiftask
Link your Google Cloud instance to Swiftask via our secure native connector.
3
STEP 3 : Configure the sorting workflow
Create a business rule in Swiftask to define where to send the document based on its type (e.g., invoices to accounting).
4
STEP 4 : Activate and monitor
The agent now processes all incoming streams in real-time, with full supervision in your dashboard.
Intelligent processing capabilities
The agent analyzes the visual structure, text, and business entities (dates, amounts, names, references) present in each document.
- Target connector: The agent performs the right actions in google cloud document ai based on event context.
- Automated actions: Automatic classification by type. Precise extraction of key data. Routing to directories or third-party applications. Optional human validation for complex documents.
- Native governance: Swiftask ensures full traceability of every processing step via a detailed audit log.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-google-cloud-document-ai@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Strategic benefits for your business
Increased precision
Drastic reduction in human error thanks to Google's cutting-edge AI.
Productivity gains
Free your employees from tedious sorting tasks.
Cost reduction
Significant decrease in the unit cost of document processing.
Enhanced compliance
Structured archiving and traceability of every action.
Operational agility
Adapt your sorting rules in a few clicks without heavy development.
Data security and compliance
Swiftask applies enterprise-grade security standards for your google cloud document ai automations.
- Data encryption: All data is encrypted at rest and in transit via Google Cloud standards.
- Access isolation: Fine-grained access rights management at the Swiftask workspace level.
- GDPR compliance: Processing compliant with personal data protection requirements.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your performance
| Metric | Before | After |
|---|---|---|
| Processing time per document | 20 minutes | Under 10 seconds |
| Data entry error rate | 5% to 10% | Less than 0.1% |
| Volume processed per agent | Limited by manual entry | Unlimited by AI automation |
Take action with google cloud document ai
Eliminate manual data entry and accelerate your document processing by 80%.