Automated OCR extraction: digitize documents with Swiftask
Swiftask integrates with FileStack to automatically extract data from your files. Transform PDFs, images, and scans into structured information instantly.
Result:
Eliminate manual data entry. Speed up your business processes with intelligent extraction.
AI Agents
filestack
Connector filestack · Secure OAuth 2.0
Manual data entry holds back your growth
Manual document processing — invoices, contracts, forms — is a major source of errors and time loss. Your teams spend hours retyping data instead of analyzing it. This bottleneck hinders your company's agility.
Main negative impacts:
Frequent entry errors
Human input is prone to error. A simple typo on an amount or date can have heavy financial consequences.
Operational slowdown
Time spent manually processing documents delays decision-making and project lifecycles.
High administrative costs
Allocating human resources to low-value data entry tasks represents a significant operational cost.
Swiftask uses FileStack to automate OCR on your documents. Our AI extracts key data, structures it, and injects it directly into your management tools. Zero entry, 100% reliability.
BEFORE / AFTER
What changes with Swiftask
Traditional processing workflow
An employee receives a document via email, opens it, reads the data, manually enters it into your ERP or CRM, then archives the file. As volume grows, the process saturates and errors multiply.
Intelligent processing with Swiftask
The document is uploaded via FileStack. Swiftask instantly triggers OCR, extracts necessary information, validates it via AI, and updates your system automatically. Processing is immediate and secure.
Automate your extractions in four steps
1
STEP 1 : Connect your FileStack sources
Integrate FileStack with Swiftask to centralize your incoming document flow.
2
STEP 2 : Define fields to extract
Configure your AI agent to target specific data (invoice number, amount, date, etc.).
3
STEP 3 : Set up data export
Choose where extracted data should be sent (CRM, ERP, database).
4
STEP 4 : Activate the workflow
Your pipeline is ready. Every new document is processed automatically without intervention.
Document analysis capabilities
The agent analyzes layouts, recognizes named entities, and normalizes extracted data according to your business needs.
- Target connector: The agent performs the right actions in filestack based on event context.
- Automated actions: High-precision Optical Character Recognition (OCR). Tabular data extraction. Automatic document classification. Cross-data validation. API integration for real-time flow.
- Native governance: All extractions are logged to ensure full traceability and facilitate audits.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-filestack@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Benefits of OCR automation
Increased accuracy
Drastically reduce the error rate associated with manual entry using AI.
Massive time savings
Free your employees from tedious retyping tasks.
Infinite scalability
Process thousands of documents without increasing headcount.
Seamless integration
Your data is immediately usable in your business applications.
Enhanced compliance
Keep a clear and structured digital trail of all your processed documents.
Data security and privacy
Swiftask applies enterprise-grade security standards for your filestack automations.
- Document encryption: Your files are secured during transfer and storage via FileStack.
- Local or cloud processing: Choose the processing infrastructure suited to your privacy requirements.
- Access management: Precisely control who has access to documents and extracted data.
- GDPR compliance: Our solution meets the strictest data protection standards.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your productivity
| Metric | Before | After |
|---|---|---|
| Processing time per doc | 10-15 minutes | Under 5 seconds |
| Entry error rate | 5% to 10% | Less than 0.1% |
| Processing capacity | Limited by human | Unlimited (AI scalability) |
| Cost per document | High (labor) | Reduced by 80% |
Take action with filestack
Eliminate manual data entry. Speed up your business processes with intelligent extraction.