Swiftask connects your AI agents to Documenterra. Stop searching for files: ask questions and get precise, contextual answers in seconds.
Result:
Save valuable time on information retrieval and eliminate the frustration of manual document searching.
Finding precise information in your documents is a daily struggle
Classic keyword search in Documenterra is often inefficient. You get hundreds of irrelevant results, or worse, none at all because the exact term wasn't used. The result: hours wasted opening files just to check if they contain the right answer.
Main negative impacts:
Swiftask revolutionizes how you access your Documenterra data. Our AI agents analyze the content of your documents to answer complex questions, citing their sources. You no longer search for files; you get answers.
BEFORE / AFTER
What changes with Swiftask
Classic search
You type 'refund policy' into Documenterra. You get 42 PDF documents. You have to download and open them one by one to find the relevant section. This takes 15 minutes.
Search with Swiftask + Documenterra
You ask your AI agent: 'What is the exact procedure for a customer refund?'. The agent analyzes your documents and answers in 3 seconds with a summary and a link to the source document.
Activate contextual search in 4 steps
STEP 1 : Connect Documenterra to Swiftask
Configure secure access to your Documenterra spaces from Swiftask. The agent indexes your documents for semantic search.
STEP 2 : Define search scopes
Select the folders or document types the agent is allowed to query. You maintain full control over confidentiality.
STEP 3 : Configure agent behavior
Define the tone and response priorities of your AI agent so it aligns perfectly with your business needs.
STEP 4 : Ask your questions
Access your agent via Swiftask or directly in your messaging app. Ask complex questions and get immediate answers.
Advanced features for document access
The agent understands the semantics of your documents, not just keywords. It handles nuances, context, and relationships between information.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-documenterra@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Strategic advantages for your business
1. Increased productivity
Drastically reduce time spent searching for information to allow your teams to focus on analysis and execution.
2. Reliable information
Answers are based exclusively on your source documents, guaranteeing the accuracy of the information provided.
3. Easier knowledge transfer
New employees immediately access company knowledge without waiting for lengthy training.
4. Compliance and security
Access is strictly controlled, and data stays within your secure environment.
5. Universal accessibility
Ask questions in natural language, as simply as you would to an expert colleague.
Data security and privacy
Swiftask applies enterprise-grade security standards for your documenterra automations.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Measurable impact on your efficiency
| Metric | Before | After |
|---|---|---|
| Search time | Several minutes per request | Less than 5 seconds |
| Answer accuracy | Uncertain (depends on user) | High (context-based) |
| Reduction in internal support | High volume of repetitive questions | Significant decrease |
| Document adoption | Documents rarely consulted | Active use of knowledge |
Take action with documenterra
Save valuable time on information retrieval and eliminate the frustration of manual document searching.