• Pricing
Book a demo

Automate your leave management processes in Deputy

Swiftask syncs your leave requests with Deputy. Your schedules update automatically, reducing data entry errors and missed updates.

Result:

Save valuable time on HR administration and improve the reliability of your operational schedules.

Manual leave management weighs on your schedules

Managing leaves in Deputy while juggling emails or external forms is a constant source of disorganization. Manual updates create gaps between actual absences and displayed schedules.

Main negative impacts:

  • Scheduling error risk: A forgotten or incorrectly entered leave request in Deputy leads to unexpected understaffing, directly impacting productivity.
  • HR administrative burden: Manual processing of absence requests consumes precious hours that could be allocated to strategic tasks.
  • Lack of responsiveness: The delay between an employee's request and the effective update in Deputy slows down managerial decision-making.

Swiftask deploys a dedicated AI agent that automates the reporting and validation of leaves directly into Deputy, ensuring perfect real-time synchronization.

BEFORE / AFTER

What changes with Swiftask

Traditional management

An employee emails a leave request. The manager must check the schedule, validate, then manually log in to Deputy to modify shifts. The risk of forgetting is high.

Management via Swiftask + Deputy

The request is automatically captured. The AI agent checks business rules, validates availability, and instantly updates the Deputy calendar. The manager only intervenes for final approval.

Deploying your automation in 4 steps

STEP 1 : Initialize the agent in Swiftask

Configure your no-code agent to monitor incoming absence requests.

STEP 2 : Link your Deputy account

Connect your Deputy instance to Swiftask to enable reading and writing of scheduling data.

STEP 3 : Define your validation rules

Set the automatic acceptance conditions based on your internal policies.

STEP 4 : Launch active synchronization

Activate the workflow so the agent processes requests and adjusts Deputy continuously.

Key features of the Deputy agent

The agent analyzes dates, absence type, and remaining leave balance before any interaction with Deputy.

  • Target connector: The agent performs the right actions in deputy based on event context.
  • Automated actions: Reading current schedules, creating absences, updating shifts, automatic notification of managers in case of conflict.
  • Native governance: Every modification made in Deputy by the agent is tracked in the Swiftask history for simplified HR auditing.

Each action is contextualized and executed automatically at the right time.

Each Swiftask agent uses a dedicated identity (e.g. agent-deputy@swiftask.ai ). You keep full visibility on every action and every sent message.

Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.

Operational benefits for your business

1. Schedule reliability

Eliminate discrepancies between actual absences and Deputy schedules.

2. HR time savings

Reduce manual entry tasks by over 80%.

3. Compliance ensured

Apply your leave policies consistently and document everything.

4. Increased visibility

Access a centralized dashboard of all automation actions.

5. No-code flexibility

Adapt your workflows without technical skills.

Security and compliance

Swiftask applies enterprise-grade security standards for your deputy automations.

  • Secure Deputy API: Use of encrypted access tokens for all communications with Deputy.
  • Granular access control: Precisely control what the agent can modify in your Deputy instance.
  • Audit trails: Full history of changes made to meet regulatory requirements.
  • Isolated environment: Your scheduling data remains private and protected in your dedicated instance.

To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.

RESULTS

Impact on your operations

MetricBeforeAfter
Processing timeSeveral daysA few minutes
Scheduling errorsFrequentNear zero
Employee satisfactionModerateHigh (quick responses)
Operational costHighOptimized

Take action with deputy

Save valuable time on HR administration and improve the reliability of your operational schedules.

Analyze your team's productivity by connecting Deputy to Swiftask

Next use case