Swiftask connects your AI agents to Deputy. Create employee profiles, manage access, and assign initial schedules instantly upon hiring.
Result:
Eliminate manual entry and data errors. Provide a seamless and professional onboarding experience.
Manual onboarding in Deputy slows down your HR team
Manual onboarding in Deputy is a constant time drain. Copying candidate data, creating profiles, setting roles, and assigning shifts are repetitive tasks prone to manual errors.
Main negative impacts:
Swiftask automates the entire onboarding cycle. As soon as a candidate is approved in your recruitment tool, the Swiftask agent syncs data to Deputy and notifies the manager.
BEFORE / AFTER
What changes with Swiftask
Traditional HR management
HR receives a hiring email. They log into Deputy, manually enter personal info, assign work areas, and create the schedule. If hiring volume is high, the risk of omission or error increases.
Onboarding with Swiftask + Deputy
Upon candidate confirmation, Swiftask extracts the data, creates the profile in Deputy, sends the invitation to the employee, and pre-fills their initial availability. Everything is done in seconds.
Deploy your HR automation in 4 steps
STEP 1 : Define your onboarding workflow
Configure the Swiftask agent to detect the hiring event (via your ATS or email).
STEP 2 : Link your Deputy account to Swiftask
Authenticate Swiftask with Deputy to enable automatic profile creation and access to scheduling data.
STEP 3 : Configure mapping rules
Indicate which data (name, role, site, rate) should be sent to which fields in Deputy.
STEP 4 : Activate and validate
Test the flow. Once activated, every new employee is automatically integrated into Deputy as soon as the trigger event is received.
Automation capabilities for Deputy
The agent analyzes candidate data to adapt access rights, geographical area, or assigned skills in Deputy.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-deputy@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Operational gains for your HR department
1. Data reliability
Zero re-entry means zero data errors between your ATS and Deputy.
2. Massive time savings
Reduce administration time per profile from minutes to seconds.
3. Improved employee experience
The employee is operational in Deputy from their first day, with no administrative wait.
4. HR scalability
Manage 10 or 100 hires with the same efficiency, without increasing workload.
5. Full control
Keep control over business rules and modify onboarding settings autonomously.
HR data security
Swiftask applies enterprise-grade security standards for your deputy automations.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
HR performance metrics
| Metric | Before | After |
|---|---|---|
| Profile creation time | 10-15 minutes/employee | Under 30 seconds |
| Data entry error rate | 5% to 10% | 0% |
| Schedule availability | D+1 or more | Instant |
| Administrative burden | High (manual) | Low (supervisory) |
Take action with deputy
Eliminate manual entry and data errors. Provide a seamless and professional onboarding experience.