Generate smart alerts from your Beyond Presence data
Swiftask turns Beyond Presence signals into actionable alerts. Receive relevant notifications based on real-time workspace occupancy.
Result:
Optimize workspace usage and improve employee experience with AI-enhanced reactivity.
AI Agents
beyond presence
Connector beyond presence · Secure OAuth 2.0
Passive space management creates inefficiencies
Presence data is often underutilized. Without automation, teams only react when it's too late: overbooked rooms, underused spaces, or missed alerts on occupancy incidents.
Main negative impacts:
Limited reactivity
Occupancy anomalies are only addressed after manual observation, leading to a loss of operational agility.
Information overload
Standard tools send too much raw data, preventing quick and clear decision-making.
Lack of context
Basic alerts do not distinguish between urgent situations and normal variations in footfall.
Swiftask connects Beyond Presence to its AI engine to create smart alerts. The system analyzes streams in real-time and only alerts you to critical events requiring immediate action.
BEFORE / AFTER
What changes with Swiftask
Traditional management
You manually check occupancy reports at the end of the week. If a room was misused or a space overcrowded, the information is already obsolete and the problems unresolved.
Management with Swiftask
As soon as a critical threshold is exceeded based on your rules, the Swiftask AI analyzes the situation and instantly triggers a targeted alert to the relevant people.
Deploy your Beyond Presence alerts in 4 steps
1
STEP 1 : Link your Beyond Presence account
Connect Beyond Presence to Swiftask via our secure interface to import your real-time presence data streams.
2
STEP 2 : Define your alert rules
Configure triggers (e.g., occupancy rate > 90%) and analysis context via Swiftask's no-code engine.
3
STEP 3 : Choose your notification channels
Determine where to send alerts: Microsoft Teams, Slack, email, or via webhooks to your building management systems.
4
STEP 4 : Optimize and automate
Activate alerts and adjust thresholds based on field feedback, all driven by your AI agent.
AI-enhanced alert capabilities
Swiftask's AI cross-references Beyond Presence data with history and planning to eliminate false positives.
- Target connector: The agent performs the right actions in beyond presence based on event context.
- Automated actions: Dynamic alert sending, reservation workflow triggering, usage-based maintenance notifications, automated summary reports.
- Native governance: Each alert is tracked to allow fine-grained long-term occupancy analysis.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-beyond-presence@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Major operational benefits
Rapid decision-making
Act in real-time on space occupancy.
Cost optimization
Reduce expenses related to underutilized spaces.
Improved comfort
Ensure resource availability for your employees.
Automated governance
Centralize supervision of all your spaces.
Simplified deployment
No-code configuration, integrated into your business tools.
Security and compliance
Swiftask applies enterprise-grade security standards for your beyond presence automations.
- Encrypted transmission: Beyond Presence data is processed via secure connections.
- Fine-grained access control: Control who receives which alerts within your organization.
- GDPR compliance: Respectful treatment of privacy and presence data.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Performance of your spaces
| Metric | Before | After |
|---|---|---|
| Reaction time | Several days | Instant |
| Alert precision | Low (false positives) | High (contextualized) |
| Administrative tasks | High | Automated |
Take action with beyond presence
Optimize workspace usage and improve employee experience with AI-enhanced reactivity.