Swiftask connects your emails to SharePoint. Your AI agent reads, categorizes, extracts data, and automatically archives your emails into the right SharePoint folders.
Resultat:
Save hours every week. Eliminate manual sorting and ensure perfect document organization.
Manual email processing is a productivity drain
Teams spend hours reading emails, downloading attachments, and manually saving them to SharePoint. This repetitive process is prone to human error and delays critical workflows.
Les principaux impacts négatifs :
Swiftask deploys an intelligent AI agent that monitors your inbox, analyzes content, and automatically saves documents and data into SharePoint according to your business rules.
AVANT / APRÈS
Ce qui change avec Swiftask
Without Swiftask
An employee receives an email with an invoice. They open it, download the attachment, log into SharePoint, navigate to the accounting folder, rename the file, and upload it. An operation repeated dozens of times a day.
With Swiftask + SharePoint
The AI agent detects the email, extracts the invoice, identifies the project, and automatically saves it in the appropriate SharePoint folder with the correct naming convention. The employee just receives a confirmation notification.
Automate your emails in 4 simple steps
ÉTAPE 1 : Configure your AI agent in Swiftask
Define the criteria for detecting emails (sender, keywords, subject) and the processing goal.
ÉTAPE 2 : Connect SharePoint to your agent
Authorize Swiftask to access your SharePoint instance to drop documents into the target libraries.
ÉTAPE 3 : Define extraction rules
Use AI to automatically extract key information (names, dates, amounts) from the email body or attachments.
ÉTAPE 4 : Activate the automated workflow
The agent now processes all incoming emails in real-time, without any human intervention.
Advanced email processing features
The agent intelligently analyzes the context of each email, whether it's invoices, contracts, purchase orders, or customer requests.
Chaque action est contextualisée et exécutée automatiquement au bon moment.
Chaque agent Swiftask utilise une identité dédiée (ex. agent-sharepoint@swiftask.ai ). Vous gardez une visibilité complète sur chaque action et chaque message envoyé.
À retenir : L'agent automatise les décisions répétitives et laisse à vos équipes les actions à forte valeur.
Why choose Swiftask for SharePoint?
1. Boosted productivity
Eliminate repetitive administrative work and free up your team.
2. Flawless organization
Your documents are always filed in the right place and named according to your conventions.
3. Increased reliability
AI doesn't make filing mistakes and handles emails 24/7.
4. Data governance
Keep full control over the flow of your business information.
5. Ultra-fast deployment
Set up your automation in minutes without writing a single line of code.
Security and compliance
Swiftask applique des standards de sécurité enterprise pour vos automatisations sharepoint.
Pour aller plus loin sur la conformité, consultez la page gouvernance Swiftask et ses détails d'architecture de sécurité.
RÉSULTATS
The impact on your operational efficiency
| Métrique | Avant | Après |
|---|---|---|
| Average processing time | 5-10 minutes per email | A few seconds |
| Filing error rate | 10-15% | 0% (strict rules) |
| Volume of processed emails | Limited by human capacity | Unlimited (automation) |
| Operational cost | High (human time) | Drastically reduced |
Passez à l'action avec sharepoint
Save hours every week. Eliminate manual sorting and ensure perfect document organization.