Tarification

Smartly archive your Outlook emails with your AI agents

Swiftask connects your AI agents to Microsoft Outlook to automate the sorting and archiving of your messages. Your important information is organized effortlessly.

Resultat:

Save hours every week. Never lose an important email in a cluttered inbox again.

Your Outlook inbox has become a graveyard of information

Manual email management is a massive waste of time. Between newsletters, non-critical exchanges, and important documents, employees spend hours sorting, filing, and archiving. The result: lost efficiency, misplaced documents, and mental fatigue from information overload.

Les principaux impacts négatifs :

Loss of critical information: An important email buried in a list of unread messages is a risk to your company's responsiveness.
Time wasted on admin tasks: Manual sorting is repetitive, time-consuming, and adds no value to your core business.
Lack of compliance: Without a reliable archiving system, it's difficult to meet data traceability and compliance requirements.

Swiftask allows you to deploy AI agents capable of analyzing the content of your Outlook emails to automatically archive them in the right folders, CRM, or document management tools.

AVANT / APRÈS

Ce qui change avec Swiftask

Without Swiftask

You receive 100+ emails a day. You spend 30 minutes every morning manually sorting messages, creating folders, and moving attachments. You sometimes forget to file critical items.

With Swiftask + Microsoft Outlook

Your AI agent analyzes every incoming email. It identifies invoices, contracts, or customer requests, archives them instantly in the right place, and notifies you only for urgent actions.

How to automate your Outlook archiving in 4 steps

ÉTAPE 1 : Create your archiving agent

Define in Swiftask your classification rules: which emails to archive, where, and based on what criteria (sender, keywords, attachments).

ÉTAPE 2 : Connect your Outlook account

Authorize Swiftask to access your inbox securely via Microsoft APIs.

ÉTAPE 3 : Define the AI logic

Teach the agent to distinguish an important email from a promotional or informational message.

ÉTAPE 4 : Activate and automate

The agent processes your emails in real time. You only need to check the activity reports in Swiftask.

Capabilities of your archiving agent

The agent analyzes intent, sentiment, named entities, and attachments for precise classification.

Connecteur cible : L'agent exécute les bonnes actions dans microsoft outlook selon le contexte de l'événement.
Actions automatisées : Automatic movement of emails to specific folders. Data extraction to spreadsheets or CRM. Notification for urgent emails. Deletion of identified spam.
Gouvernance native : All email movements are logged to ensure a complete history of actions taken.

Chaque action est contextualisée et exécutée automatiquement au bon moment.

Chaque agent Swiftask utilise une identité dédiée (ex. agent-microsoft-outlook@swiftask.ai ). Vous gardez une visibilité complète sur chaque action et chaque message envoyé.

À retenir : L'agent automatise les décisions répétitives et laisse à vos équipes les actions à forte valeur.

Benefits for your productivity

1. Increased productivity

Free your mind from repetitive sorting tasks and focus on your strategic projects.

2. Zero lost emails

The AI systematically classifies every message according to your rules, ensuring flawless organization.

3. Simplified compliance

Automate archiving to meet your company's data retention standards.

4. Faster response

Stop wasting time searching for information: everything is neatly archived and immediately accessible.

5. Full control

You remain in control of the archiving rules and can adjust the AI's criteria at any time.

Security and compliance

Swiftask applique des standards de sécurité enterprise pour vos automatisations microsoft outlook.

Secure authentication: Use of OAuth 2.0 standards for secure connection with Microsoft Outlook.
Data privacy: Your emails are processed according to the strictest security protocols, without unauthorized storage.
Full audit: Every archiving action is recorded in Swiftask logs.
GDPR compliance: Data processing complies with European regulations on data protection.

Pour aller plus loin sur la conformité, consultez la page gouvernance Swiftask et ses détails d'architecture de sécurité.

RÉSULTATS

Measurable results

Métrique	Avant	Après
Email management time	30-60 min/day	Less than 5 min/day
Classification error rate	High (human)	Near zero (AI)
Document visibility	Fragmented	Centralized and indexed
Setup time	Complex project	Fast no-code configuration

Passez à l'action avec microsoft outlook

Save hours every week. Never lose an important email in a cluttered inbox again.

Analysez le sentiment de vos emails Microsoft Outlook grâce à vos agents IA

Cas d'usage suivant.