Tarification

Automatically extract data from IMAP emails with AI

Swiftask connects to your email servers via IMAP to extract, structure, and inject your business data into your tools, without human intervention.

Resultat:

Save hours every day by automating data entry from your incoming emails.

Manual email processing is a productivity killer

Every day, your teams receive dozens of emails containing critical information: invoices, orders, customer requests. Manual copy-pasting is error-prone, slow, and prevents scalability.

Les principaux impacts négatifs :

High risk of human error: Manual data entry is repetitive and prone to typos, compromising the integrity of your databases.
Operational bottlenecks: Processing depends on staff availability, causing delays during peak activity periods.
Siloed, unusable data: Information remains trapped in email inboxes, making global analysis and rapid decision-making impossible.

Swiftask automates data extraction from your IMAP servers. Our AI agents analyze content, isolate key information, and transmit it instantly to your systems.

AVANT / APRÈS

Ce qui change avec Swiftask

Without Swiftask

A team member opens every email, identifies relevant data, opens your CRM or ERP, manually enters the information, and then archives the email. This process takes minutes per message and exhausts your teams.

With Swiftask + IMAP

As soon as an email arrives, Swiftask detects it via IMAP, automatically extracts structured data (name, amount, date, reference), and sends it exactly where you need it. Zero effort, 100% accuracy.

4 steps to automate data extraction

ÉTAPE 1 : Configure your IMAP access

Simply connect your mailbox to Swiftask by entering your IMAP parameters. The connection is secure and private.

ÉTAPE 2 : Define data to extract

Tell the AI agent which fields to extract (e.g., order number, total amount, customer address) from your typical emails.

ÉTAPE 3 : Set data destination

Choose where to send the data: CRM, spreadsheet, database, or project management tool.

ÉTAPE 4 : Launch automation

Activate the agent. It now processes every incoming email in real time according to your business rules.

Intelligent extraction capabilities

The AI analyzes the structure, body text, and attachments of emails to identify relevant data, even in varied formats.

Connecteur cible : L'agent exécute les bonnes actions dans imap selon le contexte de l'événement.
Actions automatisées : Dynamic field extraction. Date and currency format normalization. Intelligent email filtering (spam, irrelevant). Conditional data routing. Automated updates to your business applications.
Gouvernance native : Every extraction step is logged for full transparency over your data flows.

Chaque action est contextualisée et exécutée automatiquement au bon moment.

Chaque agent Swiftask utilise une identité dédiée (ex. agent-imap@swiftask.ai ). Vous gardez une visibilité complète sur chaque action et chaque message envoyé.

À retenir : L'agent automatise les décisions répétitives et laisse à vos équipes les actions à forte valeur.

Operational benefits for your business

1. Increased accuracy

Eliminate typos and input errors through AI-driven automated extraction.

2. Limitless scalability

Handle growing email volumes without needing to hire or increase staff working hours.

3. Real-time availability

Data is available instantly, accelerating your billing, support, or order processing cycles.

4. No-code setup

Set up your extraction workflows in minutes, with no development knowledge required.

5. Freeing up talent

Your employees can finally focus on high-value tasks instead of manual data entry.

Data security and privacy

Swiftask applique des standards de sécurité enterprise pour vos automatisations imap.

Secure IMAP connection: We use standard encryption protocols to protect access to your emails.
Private processing: Your data is handled with strict privacy policies, ensuring its integrity at all times.
Access governance: You control who can create or edit extraction agents within your workspace.
GDPR compliance: Swiftask helps maintain compliance in your personal data management processes.

Pour aller plus loin sur la conformité, consultez la page gouvernance Swiftask et ses détails d'architecture de sécurité.

RÉSULTATS

Measurable impact on your productivity

Métrique	Avant	Après
Processing time per email	5 to 10 minutes	Under 5 seconds
Data entry error rate	3-5% (human)	Close to 0% (AI)
Email volume handled	Human-limited	Unlimited (24/7)
Operational cost	High (labor)	Optimized (software)

Passez à l'action avec imap

Save hours every day by automating data entry from your incoming emails.

Planifiez vos rendez-vous automatiquement depuis vos emails

Cas d'usage suivant.