Swiftask connects your AI agents to Workflow Max. Your timesheets are generated automatically based on your real activity, eliminating manual entry and forgotten hours.
Result:
Save hours every week on administration and improve your client billing accuracy.
Manual time entry in Workflow Max is a major productivity drain
Project profitability depends on accurate time tracking. Yet, manually logging hours in Workflow Max is a repetitive task that team members forget or rush through. The result: imprecise data, underestimated billing, and real revenue loss.
Main negative impacts:
Swiftask deploys an AI agent that analyzes your daily activities (emails, tasks, documents) and automatically proposes accurate time entries in Workflow Max for your approval.
BEFORE / AFTER
What changes with Swiftask
Without Swiftask
On Friday afternoon, your team struggles to remember what they did during the week. They estimate hours in Workflow Max, forget short tasks, and waste precious time on tedious admin work.
With Swiftask + Workflow Max
Your AI agent observes the work done and pre-fills your timesheets in Workflow Max. You simply review and approve. Entries are precise, complete, and logged in real-time.
4 steps to automate your time tracking
STEP 1 : Define the scope
Configure your Swiftask agent to analyze the tools where you work (emails, calendar, task managers).
STEP 2 : Connect to Workflow Max
Link your Workflow Max account via our secure connector to allow the agent to push time entries.
STEP 3 : Configure rules
Set time thresholds and task categories that the AI should automatically log to the relevant project.
STEP 4 : Intelligent validation
Receive a Swiftask notification to approve suggested time entries before they are finalized in the system.
AI agent capabilities for Workflow Max
The agent analyzes metadata from your tools: meeting duration, time spent on specific documents, and email exchanges related to a project.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-workflow-max@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Benefits for your project profitability
1. Increased precision
Never lose another billable minute. Your data reflects the reality of your effort.
2. Liberated productivity
Eliminate the mental load of administrative timesheet logging.
3. Real profitability analysis
Have reliable data to adjust pricing and better manage your resources.
4. Easier adoption
Your teams will appreciate automated tracking, increasing timesheet compliance rates.
5. Business compliance
Data is structured according to Workflow Max requirements, ensuring seamless billing.
Data security and privacy
Swiftask applies enterprise-grade security standards for your workflow max automations.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your operations
| Metric | Before | After |
|---|---|---|
| Weekly logging time | 60+ minutes (manual) | Under 5 minutes (validation) |
| Billing accuracy | Subjective estimation | Based on real activity |
| Unbilled time | 10-15% per project | Near 0% |
Take action with workflow max
Save hours every week on administration and improve your client billing accuracy.