Generate professional documents automatically from TimeTonic
Swiftask connects your AI agents to TimeTonic. Instantly transform your structured data into ready-to-use PDF documents without manual data entry.
Result:
Eliminate copy-paste errors and accelerate your document production cycle.
AI Agents
timetonic
Connector timetonic · Secure OAuth 2.0
Manual document creation slows down your productivity
Extracting data from TimeTonic to fill Word or Excel templates is a repetitive and error-prone process. Between missed fields, tedious formatting, and time spent by your team, document management becomes a bottleneck.
Main negative impacts:
Risks of data entry errors
Manual data transfer between TimeTonic and your documents drastically increases the risk of inconsistencies or omissions.
Loss of operational time
Your staff spends hours on low-value administrative tasks instead of focusing on core business activities.
Increased processing delays
The document approval cycle lengthens, directly impacting your responsiveness to customers or partners.
Swiftask automates the generation of your documents from TimeTonic. The AI agent retrieves the necessary information, inserts it into your templates, and generates the final file instantly.
BEFORE / AFTER
What changes with Swiftask
The classic manual workflow
A team member opens TimeTonic, views a record, copies the data, pastes it into a Word template, checks the layout, exports as PDF, and emails it. A process taking 15 minutes per document.
Automation with Swiftask
An action in TimeTonic triggers the Swiftask agent. It retrieves the data, generates the personalized document in seconds, and stores or sends it automatically. Zero human intervention.
Implementing your document automation in 4 phases
1
STEP 1 : Swiftask agent setup
Configure an agent dedicated to document generation. Define trigger rules based on your business requirements.
2
STEP 2 : Connection to your TimeTonic base
Link your TimeTonic workspace to Swiftask to allow the agent to securely read and extract necessary data.
3
STEP 3 : Template configuration
Upload your templates (Word, PDF) into Swiftask and map fields with your TimeTonic columns.
4
STEP 4 : Deployment and execution
Activate the workflow. Your documents are now generated automatically whenever a specific condition is met in TimeTonic.
Advanced capabilities of your AI agent
The agent intelligently analyzes the context of data extracted from TimeTonic to adapt the generated document content (conditions, dynamic text, calculations).
- Target connector: The agent performs the right actions in timetonic based on event context.
- Automated actions: Generation of PDFs, invoices, quotes, contracts, activity reports. Merging data from multiple TimeTonic tables. Automatic sending via email or cloud storage.
- Native governance:
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-timetonic@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Why choose this automation?
Guaranteed precision
Data is extracted directly from TimeTonic, eliminating human errors related to manual entry.
Massive time savings
Reduce document creation time from several minutes to just a few seconds.
Increased standardization
All your documents strictly adhere to your brand identity and data structures.
Data governance
Every generation is tracked and archived, ensuring full compliance of your document processes.
Business scalability
Handle large volumes of documents without needing to increase your administrative staff.
Security and compliance
Swiftask applies enterprise-grade security standards for your timetonic automations.
- Secure integration: Use of official TimeTonic APIs to guarantee your data integrity.
- Access control: Fine-grained permission management to define who can trigger document generation.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your performance
| Metric | Before | After |
|---|---|---|
| Creation time | 10-20 minutes / doc | Less than 5 seconds |
| Error rate | High (manual) | None (automated) |
| Team productivity | Saturated | +40% available time |
Take action with timetonic
Eliminate copy-paste errors and accelerate your document production cycle.