Supercharge your onboarding with AI
Swiftask and Relevance AI team up to automate your onboarding workflows. Give every new hire a personalized and structured experience.
Result:
Reduce administrative burden and ensure rapid ramp-up for your new talents.
AI Agents
relevance ai
Connector relevance ai · Secure OAuth 2.0
Why manual onboarding slows your growth
Manual onboarding is often fragmented, repetitive, and error-prone. Between managing access rights, sharing documentation, and tracking training, HR teams get bogged down in low-value tasks.
Main negative impacts:
Inconsistent employee experience
Without automation, new hires receive disparate information, creating a feeling of disorganization from day one.
HR team overload
Manual document management and access provisioning consume valuable time that should be spent on human support.
Delayed ramp-up time
Slow onboarding delays employee autonomy, directly impacting productivity and engagement.
By integrating Swiftask with Relevance AI, you orchestrate intelligent onboarding workflows. The AI processes data, personalizes the journey, and triggers actions at the right time.
BEFORE / AFTER
What changes with Swiftask
Traditional management
HR must manually send emails, create access in various tools, and track every step in a spreadsheet. Mistakes are common and tracking is non-existent.
Swiftask + Relevance AI workflow
Upon adding a new hire, the Swiftask AI agent triggers the workflow via Relevance AI. Access is provisioned, documents are sent, and training progress is automated.
Deploy your automation in 4 steps
1
STEP 1 : Define triggers
Identify triggers in Swiftask (e.g., HR file creation) to launch the onboarding workflow.
2
STEP 2 : Connect to Relevance AI
Use Relevance AI to process complex data and personalize the onboarding content based on the candidate's role.
3
STEP 3 : Orchestrate actions
The Swiftask agent executes automated tasks: sending emails, creating IT tickets, or updating databases.
4
STEP 4 : Track and optimize
Analyze new hire progress via the Swiftask dashboard and adjust your workflows in real-time.
Advanced features for HR teams
The AI analyzes the candidate's profile, skills, and department to tailor training content.
- Target connector: The agent performs the right actions in relevance ai based on event context.
- Automated actions: Automated account creation, personalized welcome guide delivery, automated document checklist tracking, and progress alerts.
- Native governance: All steps are logged, ensuring full compliance with your internal procedures.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-relevance-ai@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Strategic benefits of this automation
Exemplary standardization
Every new hire receives the same level of information, ensuring a consistent company culture.
Increased HR productivity
Free your teams from repetitive tasks so they can focus on people and cultural integration.
Reduced turnover
Successful onboarding is the primary lever for long-term talent retention.
No-Code adaptability
Modify your onboarding processes in a few clicks without writing a single line of code.
Centralized data
Visualize the progress of all your onboarding processes from a single interface.
Security and data protection
Swiftask applies enterprise-grade security standards for your relevance ai automations.
- Data encryption: All information processed between Swiftask and Relevance AI is encrypted to banking standards.
- Access control: Precisely control who accesses sensitive new hire data.
- GDPR compliance: The architecture respects GDPR requirements for processing personal data.
- Process integrity: Each action is logged for complete and secure auditing.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your KPIs
| Metric | Before | After |
|---|---|---|
| HR prep time | 5 hours per hire | 15 minutes (setup) |
| Document error rate | 15% | 0% |
| Time to autonomy | 2 weeks | 3 days |
Take action with relevance ai
Reduce administrative burden and ensure rapid ramp-up for your new talents.