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Manage your RelationCity appointments automatically with AI agents

Swiftask integrates with RelationCity to automate your schedule management. Your agents qualify requests and book your slots in real time.

Result:

Say goodbye to endless back-and-forth emails. Focus your energy on what matters: your clients.

Manual RelationCity scheduling is holding you back

Managing appointments is a time-consuming task that disrupts your workflow. Between checking availability, email back-and-forth, and manual data entry in RelationCity, you lose valuable time every day.

Main negative impacts:

  • Risk of manual errors: Manual entry in RelationCity is prone to typos or double bookings, hurting your professional image.
  • Slow response times: Every minute spent coordinating a meeting is a lost business opportunity.
  • High mental load: Managing a calendar becomes a heavy operational burden instead of a productivity booster.

With Swiftask, your AI agent takes over. Connected to RelationCity, it interacts with prospects, checks your availability, and books appointments directly into your calendar.

BEFORE / AFTER

What changes with Swiftask

Traditional management

You receive a meeting request. You manually check your calendar, propose slots via email, wait for a reply, then enter the event into RelationCity. If the slot is taken in the meantime, you start over.

Management with Swiftask + RelationCity

As soon as a request arrives, the AI agent checks RelationCity in real time, proposes free slots, confirms the prospect's choice, and automatically creates the event in your calendar.

Automate your scheduling in 4 easy steps

STEP 1 : Configure your Swiftask agent

Define appointment qualification rules and slot preferences in your Swiftask interface.

STEP 2 : Enable RelationCity connection

Authorize Swiftask to access your RelationCity calendar to read availability and write new appointments.

STEP 3 : Define triggers

Choose the input sources for your appointment requests (forms, emails, chatbots).

STEP 4 : Launch automation

Your agent is ready. It now manages scheduling from A to Z with your prospects.

Advanced features for your calendar

The agent analyzes urgency, meeting type, and contact priority to propose the most relevant slots.

  • Target connector: The agent performs the right actions in relationcity based on event context.
  • Automated actions: Read/write in RelationCity, automatic confirmation emails, status updates, cancellation management, automatic reminders.
  • Native governance: All interactions are logged for optimal client tracking.

Each action is contextualized and executed automatically at the right time.

Each Swiftask agent uses a dedicated identity (e.g. agent-relationcity@swiftask.ai ). You keep full visibility on every action and every sent message.

Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.

Why automate with Swiftask

1. 24/7 Availability

Your clients can book a slot anytime, without waiting for your office hours.

2. Zero manual entry

Eliminate data entry errors and omissions in your RelationCity calendar.

3. Smooth client experience

Immediate confirmation strengthens your brand image and responsiveness.

4. Increased productivity

Free up several hours per week for high-value tasks.

5. Perfect synchronization

Your calendar is always up to date thanks to direct integration with RelationCity.

Security and privacy

Swiftask applies enterprise-grade security standards for your relationcity automations.

  • Secure access: Swiftask communicates with RelationCity via secure and encrypted tokens.
  • Full control: You retain full control over access and can revoke authorization at any time.
  • GDPR Compliance: We adhere to the strictest standards for data protection.
  • Data isolation: Each Swiftask workspace is isolated to ensure the confidentiality of your information.

To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.

RESULTS

Measurable performance gains

MetricBeforeAfter
Scheduling time30+ minutes (back-and-forth)Under 1 minute (instant)
Scheduling error rateHigh (manual entry)Zero (automated)
Response timeHours/daysSeconds
Client satisfactionAverage (delays)Maximum (responsiveness)

Take action with relationcity

Say goodbye to endless back-and-forth emails. Focus your energy on what matters: your clients.

Clean and normalize your RelationCity data automatically with AI

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