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Automate your Quipu invoice imports without manual entry

Swiftask connects your invoice sources to Quipu. Your invoices are extracted, processed, and imported instantly into your accounting software.

Result:

Save hours every week. Eliminate human errors and keep your accounting up to date in real time.

Manual invoice entry in Quipu holds back your growth

Managing supplier invoices is often a tedious manual process. From receiving and reading to manual entry in Quipu and filing, the risk of error is high and time wasted is significant.

Main negative impacts:

  • Risk of entry errors: A mistake on a total or a date can lead to bank reconciliation and tax compliance issues.
  • Accounting bottlenecks: Manual processing slows down monthly closing and prevents an accurate real-time view of your cash flow.
  • Hidden operational costs: Time spent by your teams processing paper or PDFs is time not invested in high-value business tasks.

Swiftask automates the entire cycle: from invoice receipt to direct import into Quipu, ensuring precision and speed.

BEFORE / AFTER

What changes with Swiftask

Traditional management

You receive an invoice by email. You open it, copy the data, switch to Quipu, create a new entry, verify amounts, and save. A repetitive task taking several minutes per document.

Swiftask automation

The invoice arrives. Your AI agent analyzes it, extracts key data (VAT, amount, supplier), and sends it directly to Quipu via API. You only have to validate the result.

Automate your Quipu accounting in 4 key steps

STEP 1 : Define your agent in Swiftask

Configure an agent specialized in accounting data extraction without writing a single line of code.

STEP 2 : Connect your document sources

Link your email or cloud folders to Swiftask to centralize invoice receipt.

STEP 3 : Configure the Quipu connector

Enable the Quipu integration and map extracted fields with your accounting categories.

STEP 4 : Activate the workflow

Launch the automation. Each new invoice is processed and imported instantly.

AI invoice processing capabilities

The agent intelligently analyzes invoice formats, identifies entities (Tax ID, date, net/gross amounts), and verifies data consistency.

  • Target connector: The agent performs the right actions in quipu based on event context.
  • Automated actions: Intelligent extraction, automatic account mapping, secure API sending, automatic digital archiving.
  • Native governance: Swiftask ensures full traceability for every import to simplify your accounting audits.

Each action is contextualized and executed automatically at the right time.

Each Swiftask agent uses a dedicated identity (e.g. agent-quipu@swiftask.ai ). You keep full visibility on every action and every sent message.

Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.

Why automate your Quipu imports

1. Zero manual entry

Stop retyping data. The AI handles everything with increased precision.

2. Faster accounting closes

Your data is imported in real time, facilitating daily account tracking.

3. Data reliability

Drastically reduce human errors thanks to standardized extraction.

4. Simplified compliance

Every import is documented and accessible for tax compliance needs.

5. Business scalability

Your processing capacity grows without needing to hire more administrative staff.

Security and privacy

Swiftask applies enterprise-grade security standards for your quipu automations.

  • Data encryption: All your invoices are processed through secure and encrypted channels.
  • Strict access control: You keep full control over who can configure and validate imports.
  • Full audit trail: Detailed history of every action for total accounting transparency.
  • GDPR compliance: Data processing compliant with the strictest European standards.

To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.

RESULTS

Impact on your efficiency

MetricBeforeAfter
Processing time per invoice5 to 10 minutesA few seconds
Data entry error rate5-10%Near 0%
Financial visibilityDelayed (month-end)Real-time

Take action with quipu

Save hours every week. Eliminate human errors and keep your accounting up to date in real time.

Anticipate your cash flow with AI and Quipu

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