Turn scanned documents into actionable data with OCR
Swiftask partners with PDF.co to transform your images and scanned PDFs into readable, structured text. Automate document reading from the moment they arrive.
Result:
Save hours of manual entry and eliminate transcription errors with precise, automated data extraction.
AI Agents
pdf.co
Connector pdf.co · Secure OAuth 2.0
Manual document entry is slowing down your growth
Your teams waste precious time reading, transcribing, and manually entering data from scanned documents like invoices, contracts, or forms. This process is not only slow, it is prone to costly human errors.
Main negative impacts:
Frequent entry errors
Human transcription of complex documents inevitably leads to typos, impacting the reliability of your databases.
Operational bottlenecks
Backlogs of documents awaiting processing create billing or approval delays, hindering your company's agility.
High processing costs
Using human resources for repetitive document reading tasks is a waste of both human and financial capital.
Swiftask orchestrates PDF.co to automate OCR for your documents. The AI agent extracts key information instantly and injects it directly into your management tools.
BEFORE / AFTER
What changes with Swiftask
Without Swiftask + PDF.co
A team member receives a scan via email, opens it, reads the data, manually enters it into the CRM or ERP, and then files the document. A fragile, slow, and repetitive process.
With Swiftask + PDF.co
The document is dropped into a folder. Swiftask triggers PDF.co for OCR, analyzes the content, extracts essential data, and updates your systems in real time.
4 steps to automate OCR for your documents
1
STEP 1 : Define your document workflow
Identify the document source (email, cloud storage) and configure the Swiftask agent to monitor these arrivals.
2
STEP 2 : Integrate PDF.co
Connect your PDF.co API key to Swiftask to leverage enterprise-grade optical character recognition capabilities.
3
STEP 3 : Configure intelligent extraction
Teach the Swiftask agent which document areas to extract (e.g., invoice number, date, total amount).
4
STEP 4 : Automate the destination
Define where the extracted data should be sent (Google Sheets, Salesforce, internal database).
Advanced document processing features
The agent analyzes layout, recognizes complex tables, and extracts data even from poor-quality scans.
- Target connector: The agent performs the right actions in pdf.co based on event context.
- Automated actions: Multilingual text recognition, table extraction to CSV/Excel, automatic document classification, integration with approval workflows.
- Native governance: Swiftask ensures full traceability for every processed document, providing a complete audit trail for your business processes.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-pdf.co@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Why choose automated OCR
Increased accuracy
Drastically reduce error rates with PDF.co's advanced AI.
Multiplied productivity
Free your teams from data entry tasks so they can focus on analysis and strategy.
Instant processing
Your documents are processed the moment they arrive, 24/7, with zero wait time.
Infinite scalability
Scale your processing volume without needing to hire additional staff.
Seamless integration
Easily connect your OCR results to your existing application stack.
Data security and compliance
Swiftask applies enterprise-grade security standards for your pdf.co automations.
- Data encryption: All documents travel through secure, encrypted channels.
- Privacy respect: Your data is neither stored unnecessarily nor used to train third-party models.
- GDPR compliance: Processing that adheres to European data protection standards.
- Audit and Logs: Every action is logged to ensure full compliance with your internal requirements.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Measurable automation performance
| Metric | Before | After |
|---|---|---|
| Entry time | 10 minutes per doc | A few seconds |
| Error rate | 5-10% | < 0.5% |
| Daily volume | Limited by human | Unlimited |
| Processing cost | High (HR) | Reduced by 80% |
Take action with pdf.co
Save hours of manual entry and eliminate transcription errors with precise, automated data extraction.