Turn your OtterText meetings into an active knowledge base
Swiftask ingests your OtterText transcripts to build a structured database. Your AI agents gain instant access to your company's collective intelligence.
Result:
Never lose strategic information again. Base every decision on the full history of your discussions.
AI Agents
ottertext
Connector ottertext · Secure OAuth 2.0
Your meeting insights remain buried in isolated files
You use OtterText to transcribe meetings, but that data quickly becomes a dormant archive. Decisions, customer insights, and innovative ideas are scattered, inaccessible when you need them most.
Main negative impacts:
Information silos
Transcripts remain stored in OtterText, disconnected from your daily workflow tools.
Loss of institutional memory
Critical information is forgotten because it isn't indexed or easily searchable.
Operational inefficiency
Finding a decision made months ago becomes a time-consuming chore.
Swiftask connects OtterText to your knowledge base. Every new transcript is automatically analyzed, indexed, and made available for your AI agents to use.
BEFORE / AFTER
What changes with Swiftask
Manual management
You search manually through OtterText history. You copy-paste snippets into Word or Notion. The information is static and outdated the moment it's captured.
Management with Swiftask
Immediately after the meeting ends, the AI agent processes the OtterText transcript. It extracts key points, updates your knowledge base, and links them to relevant projects.
Setting up your knowledge base in 4 steps
1
STEP 1 : Link your OtterText account
Configure the secure connection between Swiftask and your OtterText space in just a few clicks.
2
STEP 2 : Define your AI processing
Set extraction rules: which types of information (decisions, tasks, ideas) should enrich your base.
3
STEP 3 : Automate indexing
Swiftask processes every new transcript as soon as it is finalized in OtterText.
4
STEP 4 : Query your data
Ask your AI agent questions: it pulls from your past meetings to provide precise, context-aware answers.
Advanced knowledge analysis
The AI segments transcripts by speaker, topic, and sentiment. It identifies relationships between meetings to create a comprehensive knowledge map.
- Target connector: The agent performs the right actions in ottertext based on event context.
- Automated actions: Automatic decision extraction. Action item summaries per project. Multi-meeting semantic search. Real-time updates to reference documents.
- Native governance: Your knowledge base remains private and secure within your Swiftask instance.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-ottertext@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Why centralize with Swiftask
Instant search
Query thousands of transcript pages in seconds through your AI agent.
Team alignment
Everyone accesses a single source of truth based on actual meeting facts.
Knowledge capitalization
Transform spoken words into structured, durable, and actionable written knowledge.
Massive time savings
Eliminate manual meeting note-taking and searching for scattered information.
Augmented intelligence
Your AI agents become experts on your context using your full discussion history.
Enterprise data security
Swiftask applies enterprise-grade security standards for your ottertext automations.
- Data encryption: Your transcripts are encrypted at rest and in transit.
- Guaranteed privacy: Your data is never used to train third-party models.
- Access control: Fine-grained permission management for indexed knowledge.
- GDPR compliance: Architecture designed to meet global data protection standards.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your productivity
| Metric | Before | After |
|---|---|---|
| Info retrieval time | 30+ minutes per request | A few seconds |
| Documentation quality | Incomplete / Manual | Exhaustive / Automated |
| Knowledge accessibility | Limited to attendees | Available company-wide |
| Maintenance cost | High (administrative) | Zero (AI-driven) |
Take action with ottertext
Never lose strategic information again. Base every decision on the full history of your discussions.