Convert emails to Microsoft To Do tasks automatically
Swiftask analyzes your incoming emails and creates tasks in Microsoft To Do for you. Never let an important request get lost in your inbox again.
Result:
Gain peace of mind and ensure every action is tracked, without manual data entry.
AI Agents
microsoft to do
Connector microsoft to do · Secure OAuth 2.0
The chaos of email management
Your inbox is overflowing with requests, follow-ups, and actions to take. Manually copying and pasting between your emails and your task manager is a daily waste of time that inevitably leads to missing important missions.
Main negative impacts:
Risk of critical oversight
Important requests buried in your email flow often get forgotten, impacting your professionalism.
Administrative time loss
Spending hours sorting and reporting actions into your To Do list is a low-value task.
Lack of global visibility
Without centralization, it is impossible to have a clear view of your actual workload.
Swiftask acts as an intelligent assistant that reads your emails, extracts relevant actions, and structures them directly in Microsoft To Do with the correct priorities and deadlines.
BEFORE / AFTER
What changes with Swiftask
The manual workflow
You receive an email. You read it, open Microsoft To Do, create a task, copy the title, copy the content, and set a date. You do this 20 times a day.
Automation with Swiftask
The email arrives. The Swiftask agent analyzes it instantly, creates the task in Microsoft To Do, extracts key information, and notifies you. All you have to do is act.
Set up your automation in 4 steps
1
STEP 1 : Define criteria
Configure Swiftask to identify which emails should become tasks (specific senders, keywords, etc.).
2
STEP 2 : Connect to Microsoft To Do
Link your Microsoft To Do account to Swiftask to enable automatic task creation.
3
STEP 3 : AI configuration
The agent learns to extract important information to properly format your new tasks.
4
STEP 4 : Activate the workflow
The automation is live. Each matching email is now processed instantly.
Intelligent agent capabilities
The agent analyzes the tone, urgency, and context of the email to prioritize the task created in Microsoft To Do.
- Target connector: The agent performs the right actions in microsoft to do based on event context.
- Automated actions: Automatic extraction of title, body text, attachments, and deadlines. Assignment to specific lists in To Do.
- Native governance: You keep full control over automation rules from your dashboard.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-microsoft-to-do@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Why automate this management
Absolute reliability
No request slips through the cracks.
Boosted productivity
Eliminate repetitive entry and focus on execution.
Clear organization
Your priorities are always up to date in Microsoft To Do.
Increased reactivity
Respond faster to clients and colleagues.
Mental clarity
Free your mind from administrative tasks.
Security and privacy
Swiftask applies enterprise-grade security standards for your microsoft to do automations.
- Secure access: Swiftask uses official Microsoft APIs for secure integration.
- Data privacy: Your emails are processed according to strict privacy protocols.
- Full control: You choose exactly which emails are processed by the agent.
- Compliance: Solution adapted to B2B enterprise requirements.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your efficiency
| Metric | Before | After |
|---|---|---|
| Entry time | 2-3 minutes per email | 0 seconds |
| Task oversight | Frequent | None |
| Priority management | Manual and slow | Automatic and contextual |
| Setup time | N/A | Under 10 minutes |
Take action with microsoft to do
Gain peace of mind and ensure every action is tracked, without manual data entry.