Pricing

Generate smart responses in Microsoft Outlook with your AI agents

Swiftask transforms your email management. Your AI agents analyze incoming messages in Outlook and suggest relevant, ready-to-send responses.

Result:

Drastically reduce time spent on repetitive emails. Keep your inbox under control without sacrificing personalization.

Your team is overwhelmed by incoming emails

Email management has become a productivity bottleneck. Between repetitive requests, case follow-ups, and standard confirmations, your employees spend hours writing similar responses, losing valuable time for high-value tasks.

Main negative impacts:

Slow client responses: High email volume prevents optimal reactivity. Response times increase, which can impact customer satisfaction.
Mental fatigue and repetition: Writing the same type of response dozens of times a day is exhausting and increases the risk of attention errors.
Lack of consistency: Without assistance, the tone and quality of responses vary from one employee to another, harming the company's professional image.

Swiftask integrates your AI agents directly into your Microsoft Outlook workflow. The agent analyzes the incoming email, leverages your knowledge bases, and generates a contextual response for you to review.

BEFORE / AFTER

What changes with Swiftask

Without Swiftask

A client sends a recurring question. You read the email, search for information in your documents, write a response while trying to remember the right tone, then send it. The process is slow and tedious.

With Swiftask + Microsoft Outlook

The email arrives. Your Swiftask AI agent analyzes the content, identifies the intent, and pre-writes a response tailored to your business data. You review, adjust if necessary, and click send.

How to enable smart Outlook responses in 4 steps

STEP 1 : Configure your Swiftask AI agent

Define drafting rules, tone of voice, and connect your knowledge bases so the agent responds accurately.

STEP 2 : Connect your Microsoft Outlook account

Authorize Swiftask to securely access your inbox to analyze incoming emails and suggest drafts.

STEP 3 : Define response scenarios

Target the types of emails the agent should handle (e.g., support, quotes, meeting requests) and let it prepare the content.

STEP 4 : Review and send

Receive response suggestions in your Outlook drafts. Validate with one click or customize before sending.

AI agent writing capabilities

The agent analyzes conversation history, sender context, and reference documents to ensure response relevance.

Target connector: The agent performs the right actions in microsoft outlook based on event context.
Automated actions: Full draft generation in Outlook. Tone adaptation (formal, casual). Data extraction from emails. Relevant attachment suggestions. Sentiment analysis to prioritize urgent matters.
Native governance: You keep full control: no email is sent without your prior human validation.

Each action is contextualized and executed automatically at the right time.

Each Swiftask agent uses a dedicated identity (e.g. agent-microsoft-outlook@swiftask.ai ). You keep full visibility on every action and every sent message.

Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.

Why choose Swiftask for your emails

1. Massive productivity gains

Cut email processing time in half with instantly generated drafts.

2. Consistent response quality

Ensure a uniform and professional service level thanks to the guidelines followed by your AI agents.

3. Reduction in errors

Less manual typing means fewer typos and better accuracy in transmitted information.

4. Data governance

The agent relies only on sources you authorize, ensuring your information remains private.

5. Seamless integration

Swiftask integrates natively with your existing Microsoft Outlook environment.

Security and privacy

Swiftask applies enterprise-grade security standards for your microsoft outlook automations.

Microsoft authentication: Swiftask uses OAuth 2.0 to securely connect to your Outlook account.
Human-in-the-loop: The agent only suggests drafts. You always have the final say before sending.
Data protection: Your emails are not used to train public models. Your data remains private.
GDPR compliance: Swiftask strictly adheres to current data protection standards.

To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.

RESULTS

Impact on your operational efficiency

Metric	Before	After
Drafting time per email	5 to 10 minutes	Under 1 minute (validation)
Volume of processed emails	Limited by human capacity	Significant increase
Average response time	Several hours	A few minutes
Response quality	Variable	Standardized and optimized

Take action with microsoft outlook

Drastically reduce time spent on repetitive emails. Keep your inbox under control without sacrificing personalization.

Automate meeting scheduling in Microsoft Outlook

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