Stop wasting time writing Teams meeting minutes
Swiftask uses AI to turn your Microsoft 365 recordings into structured, actionable meeting minutes. Capture every decision and action item automatically.
Result:
Save hours every week. Turn your discussions into clear action plans the moment the meeting ends.
AI Agents
microsoft 365
Connector microsoft 365 · Secure OAuth 2.0
Manual meeting minutes are a productivity bottleneck
After every Teams meeting, a tedious task begins: listening to the recording, summarizing discussions, identifying decisions, and assigning tasks. It's a time-consuming process that delays operational follow-up.
Main negative impacts:
Loss of critical context
Discussion nuances fade over time. Delayed writing leads to misinterpretations of the decisions made.
Administrative overload
Your talented staff spends hours on clerical work instead of focusing on strategic objectives.
Ineffective action tracking
Without quick minutes, commitments made in meetings are not tracked, creating a gap between decisions and execution.
Swiftask automates the capture and synthesis of your Teams meetings. Our AI analyzes the transcript, structures key points, and generates ready-to-use minutes in seconds.
BEFORE / AFTER
What changes with Swiftask
The traditional way
Meeting ends. You spend 45 minutes manually transcribing discussions. Minutes are sent 24 hours later. By then, momentum is lost and actions are forgotten.
The Swiftask way
Meeting ends. Swiftask automatically generates the minutes. They are available in your workflow in under 5 minutes, including decisions and next steps.
Optimize your Teams meetings in 4 steps
1
STEP 1 : Connect Microsoft 365
Grant Swiftask access to your Teams meeting recordings via your secure Microsoft 365 account.
2
STEP 2 : Configure summary preferences
Define the expected format: executive summary, decision list, or detailed tracking of assigned tasks.
3
STEP 3 : Post-meeting automation
As soon as the recording is available, Swiftask processes it instantly with zero manual effort from you.
4
STEP 4 : Distribution and validation
The minutes are automatically sent to participants via email or Teams. All you have to do is review.
Advanced features for your minutes
The AI analyzes tone, interactions, specific commitments, and deadlines mentioned during the meeting.
- Target connector: The agent performs the right actions in microsoft 365 based on event context.
- Automated actions: Precise transcription. Automatic decision extraction. Task creation with assignment. Automatic distribution to participants. Export to your project management tools.
- Native governance: Swiftask ensures total confidentiality: your meeting data is processed according to the strictest security standards.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-microsoft-365@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Why choose Swiftask for your meetings
Increased productivity
Eliminate manual data entry. Focus on executing the decisions made.
Improved accuracy
AI captures every detail, unlike human note-taking under pressure.
Team alignment
All participants receive identical summaries, ensuring a shared understanding of goals.
Compliance and archiving
Every meeting summary is archived and linked to your Microsoft 365 ecosystem for perfect traceability.
Immediate reactivity
Actions are launched in real time, drastically reducing execution lead times.
Enterprise-grade security
Swiftask applies enterprise-grade security standards for your microsoft 365 automations.
- Data encryption: Your transcripts are encrypted at rest and in transit, respecting Microsoft 365 standards.
- Privacy respect: Swiftask does not store your data to train its models without your explicit consent.
- Access control: Fine-tune who can access generated minutes within your organization.
- GDPR compliance: Solution designed to meet the strictest personal data protection requirements.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your operational efficiency
| Metric | Before | After |
|---|---|---|
| Writing time | 30-60 minutes | Automated (instant) |
| Task forgetfulness rate | High | Near zero |
| Sharing delay | 24h - 48h | A few minutes |
Take action with microsoft 365
Save hours every week. Turn your discussions into clear action plans the moment the meeting ends.