Pricing

Automatically archive your MeisterTask projects with AI

Swiftask connects your AI agents to MeisterTask. Completed tasks are intelligently archived based on your criteria, keeping your workspace clean.

Result:

Gain visual clarity and operational efficiency without ever having to manually sort your tasks again.

Completed tasks clutter your projects

Over the course of sprints, your MeisterTask boards get overloaded with completed tasks, making projects hard to read. Manual sorting is a tedious chore that no one wants to do, inevitably leading to digital clutter that slows down decision-making.

Main negative impacts:

Visual cognitive overload: Too many completed tasks make it difficult to identify high-priority actions, increasing the risk of errors.
Cost of manual sorting: Spending time manually archiving tasks is a waste of valuable time that could be spent on high-value work.
Loss of data relevance: Without regular archiving, historical data mixes with current urgencies, distorting visibility on actual progress.

Swiftask automates archiving. Define your rules (e.g., task completed > 7 days ago), and our AI agent cleans your MeisterTask boards automatically.

BEFORE / AFTER

What changes with Swiftask

Without Swiftask

A MeisterTask project contains hundreds of completed tasks. The project manager must manually scroll through each section to archive, wasting precious time every week.

With Swiftask + MeisterTask

The AI agent monitors your projects continuously. As soon as a task meets the archiving criteria, it is moved instantly. Your project stays clean without any intervention.

Setting up your AI archiving in 4 steps

STEP 1 : Connect MeisterTask

Authorize Swiftask to access your MeisterTask projects via a secure connection.

STEP 2 : Define sorting rules

Specify the conditions: status, completion date, labels, or assignee to filter what should be archived.

STEP 3 : Activate the AI agent

Launch the automation. The agent analyzes tasks in the background according to your defined rules.

STEP 4 : Monitor results

View the activity log in Swiftask to verify archived tasks with full transparency.

Intelligent sorting capabilities

The AI analyzes task status, completion date, and associated tags to decide on archiving.

Target connector: The agent performs the right actions in meistertask based on event context.
Automated actions: Move tasks to an 'Archive' section, archive completed tasks after a defined period, ignore critical tasks via keywords.
Native governance: You keep full control: rules can be modified or disabled instantly.

Each action is contextualized and executed automatically at the right time.

Each Swiftask agent uses a dedicated identity (e.g. agent-meistertask@swiftask.ai ). You keep full visibility on every action and every sent message.

Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.

Benefits for your team

1. Focus on the essentials

A streamlined MeisterTask space allows the team to focus on current tasks.

2. Full automation

Eliminate the manual cleanup chore permanently.

3. Consistent organization

Apply the same archiving rules to all your projects for exemplary uniformity.

4. Data compliance

Keep a clean history while respecting your data management policies.

5. Operational time saving

Free up hours of administrative management each month for your project managers.

Security and privacy

Swiftask applies enterprise-grade security standards for your meistertask automations.

Secure API: Using official MeisterTask access for a robust integration.
Data isolation: Data processed by the AI agent remains within your Swiftask perimeter.
Traceability: Every archiving action is logged for a full audit.

To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.

RESULTS

Impact on your productivity

Metric	Before	After
Cleanup time	2h / week (manual)	0min (automated)
Board clarity	Low (too much noise)	High (focus)
Sorting errors	Frequent	Negligible

Take action with meistertask

Gain visual clarity and operational efficiency without ever having to manually sort your tasks again.