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Streamline your onboarding with Lucca and Swiftask

Swiftask integrates with Lucca to turn your HR data into automated onboarding workflows. Provide a seamless experience for every new hire.

Result:

Reduce your HR team's administrative burden and ensure a standardized, fast, and error-free onboarding process.

The complexity of the HR onboarding journey

Onboarding is a critical stage but often cluttered with manual tasks: account creation, document sending, interview scheduling. When data remains siloed in Lucca, HR teams waste valuable time on repetitive data entry and manual follow-ups.

Main negative impacts:

  • HR administrative overload: Managing every new arrival manually consumes hours of low-value work time.
  • Risk of errors and omissions: Manual processing increases the risk of omissions (forgotten access, missing documents) affecting the candidate experience.
  • Information fragmentation: Data stored in Lucca doesn't communicate with your operational tools, creating information silos.

Swiftask builds an intelligent bridge with Lucca. As soon as a new employee is added or a status changes, the AI agent automatically triggers the necessary actions across your entire stack.

BEFORE / AFTER

What changes with Swiftask

Manual onboarding

The HR department detects a new arrival in Lucca, sends emails manually, creates IT tickets, and follows up with managers. It's slow, error-prone, and hard to scale.

Onboarding via Swiftask

Upon registration in Lucca, Swiftask detects the event. The AI agent generates access, sends welcome guides, and schedules onboarding meetings automatically.

Deploying your HR automation

STEP 1 : Connect to your Lucca instance

Connect your Lucca space to Swiftask in a few clicks to allow the agent to securely access employee data.

STEP 2 : Define HR scenarios

Configure automation rules: 'If new hire, then send welcome email and create Jira ticket'.

STEP 3 : Customize the journey

The AI agent adapts actions based on department, role, or location provided in Lucca.

STEP 4 : Monitor and optimize

Supervise every onboarding step via the Swiftask dashboard and adjust flows in real-time.

HR automation capabilities

The agent analyzes the Lucca profile (role, manager, contract type) to trigger specific, personalized actions.

  • Target connector: The agent performs the right actions in lucca based on event context.
  • Automated actions: Automatic email sending, account creation in your IT tools, notifications to managers via Teams/Slack, tracking missing administrative documents.
  • Native governance: All actions are centralized in Swiftask for total visibility on the progress of the integration.

Each action is contextualized and executed automatically at the right time.

Each Swiftask agent uses a dedicated identity (e.g. agent-lucca@swiftask.ai ). You keep full visibility on every action and every sent message.

Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.

Benefits for your teams

1. HR productivity gains

Eliminate repetitive tasks and focus on human support for new hires.

2. Standardized onboarding

Every employee receives the same level of information and support, regardless of their team.

3. Operational excellence

Drastically reduce the time it takes to provide tools to new collaborators.

HR data security

Swiftask applies enterprise-grade security standards for your lucca automations.

  • Secure integration: Uses official Lucca APIs with strict access control management.
  • Confidentiality: Employee data is processed locally and in compliance with your GDPR policies.

To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.

RESULTS

Impact on your processes

MetricBeforeAfter
HR preparation timeSeveral hoursA few minutes
Error rateHigh (manual)Near 0%
Time to tool accessSeveral daysImmediate

Take action with lucca

Reduce your HR team's administrative burden and ensure a standardized, fast, and error-free onboarding process.

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