Automate your post-print notifications with Swiftask
Swiftask integrates with Intelliprint to trigger automatic actions as soon as a document is printed. Never lose track of your print jobs again.
Result:
Optimize your document processes and free your team from manual tracking tasks.
AI Agents
intelliprint
Connector intelliprint · Secure OAuth 2.0
Manual print tracking slows down your operations
In many companies, verifying if a document has been printed correctly requires constant human attention. This process is not only error-prone but also consumes valuable time that could be spent on higher-value tasks.
Main negative impacts:
Inefficient error handling
If a printing issue occurs, alerts often arrive too late, causing delays in document processing.
Unnecessary administrative overhead
Staff spend too much time manually confirming the availability of printed documents.
Lack of real-time visibility
Without automation, tracking the progress of print jobs remotely is impossible.
With the Swiftask and Intelliprint integration, every completed print task generates an automatic notification. Stay informed instantly and trigger validation or archiving workflows automatically.
BEFORE / AFTER
What changes with Swiftask
The traditional workflow
An employee prints a document, must physically check the printer, and then send a confirmation email to the next team. If the document is missing or misprinted, the notification cycle is broken, creating a bottleneck.
The Swiftask automated workflow
As soon as Intelliprint confirms the print, Swiftask sends an immediate alert via your preferred communication channel. If an error occurs, the system notifies support instantly, ensuring quick resolution.
Setting up your post-print tracking in 4 steps
1
STEP 1 : Configure the Intelliprint connector
Enable the Intelliprint module in your Swiftask interface to allow reading print status.
2
STEP 2 : Define trigger events
Identify the print statuses that should trigger a notification (success, failure, paper jam).
3
STEP 3 : Customize the alert message
Configure the content of the message sent automatically by the AI agent to your teams.
4
STEP 4 : Launch the automated workflow
Activate the agent to start receiving real-time notifications on your work channels.
Intelligent capabilities for your prints
The agent analyzes the metadata of each print task to contextualize the notification sent.
- Target connector: The agent performs the right actions in intelliprint based on event context.
- Automated actions: Send notifications to Teams or Slack. Trigger email alerts. Automatically update tracking databases. Full logging of every print event.
- Native governance: All data is secure and compliant with document management standards.
Each action is contextualized and executed automatically at the right time.
Each Swiftask agent uses a dedicated identity (e.g. agent-intelliprint@swiftask.ai ). You keep full visibility on every action and every sent message.
Key takeaway: The agent automates repetitive decisions and leaves high-value actions to your teams.
Key benefits of this automation
Reduced operational delays
Teams are informed instantly, allowing for immediate task follow-up.
Improved tracking reliability
Automation eliminates human oversight in the confirmation process.
Resource optimization
Personnel focus on document processing rather than logistics tracking.
Centralized visibility
Track the full history of your prints from a single dashboard.
Rapid incident response
Printing errors are detected and reported in real time.
Document data security
Swiftask applies enterprise-grade security standards for your intelliprint automations.
- Encrypted connection: Exchanges between Intelliprint and Swiftask are secured by robust encryption protocols.
- Access control: Access is restricted to authorized users via your authentication system.
- Full traceability: Every notification is logged to facilitate auditing your document workflows.
- Guaranteed compliance: Adherence to enterprise data security standards.
To learn more about compliance, visit the Swiftask governance page for detailed security architecture information.
RESULTS
Impact on your productivity
| Metric | Before | After |
|---|---|---|
| Confirmation time | Several minutes | Instant |
| Tracking error rate | Significant | Near zero |
| Team productivity | Manually managed | Fully automated |
| Deployment time | Complex development | Quick setup |
Take action with intelliprint
Optimize your document processes and free your team from manual tracking tasks.